Customer Service Representative POST NUMBER: 467566

Santa Ana, CA
Customer Service Representative

A leading industrial air conditioning and refrigeration service contractor in the Western United States is seeking a qualified Customer Service Representative to join its growing team at headquarters in Santa Ana, CA . Requirements
  • Pleasant, positive, and professional attitude
  • Strong ability to build rapport with customers with a customer-focused mindset
  • Ability to manage frequently changing priorities
  • Capacity to handle stress effectively while remaining calm and focused in a fast-paced environment
  • Strong multitasking skills
  • Excellent communication skills
  • Outstanding follow-up and follow-through abilities
  • Detail-oriented
  • Proficient in Microsoft Word, Excel, and Outlook
Duties & Responsibilities
Customer Service
  • Support customer retention efforts through proactive execution of customer service initiatives
  • Professionally and efficiently handle customer calls related to service orders and inquiries
  • Perform all work in accordance with company policies and procedures to maintain customer loyalty
  • Serve as a customer service leader by working collaboratively with other departments
  • Participate in an on-call rotation during non-business hours approximately every 4–6 weeks for one full week
Dispatch & Administrative Support
  • Dispatch technicians and monitor actual work hours
  • Provide administrative support to technicians and field management
  • Track service vehicles using Samsara
  • Manage and follow through on unbilled work orders
  • Prepare bid proposals accurately and in a timely manner
  • Resolve customer inquiries promptly and accurately

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Posted 2026-05-15

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