HR Payroll Accounting Manager

Key Responsibilities

Accounts Payable & Receivable

• Review and match purchase orders to invoices; resolve discrepancies
• Input vendor bills and expense invoices into QuickBooks; code appropriately.
• Process vendor payments bi-weekly and as needed to keep accounts current.
• Reconcile monthly vendor Statements of Account and track credit memos.
• Manage reimbursements, employee expense sheets, and property tax payments.
• Maintain business licenses for all store locations.
• Handle year-end filings (W-2s and 1099s).
• Record customer payments, deposit checks, and reconcile with QuickBooks.

Payroll & Commissions

• Review and correct employee timeclocks
• Process payroll bi-weekly, including PTO, sick leave, alternate pay rates, and deductions.
• Calculate commissions for sales staff, store managers, and technicians using custom spreadsheets.
• Track and apply benefit premium deductions, garnishments, purchase advances, and 401(k) contributions.
• Prepare and distribute paystubs, commission sheets, and payroll reports.

Human Resources

• Prepare and manage new hire paperwork, benefits packets, and onboarding.
• Coordinate benefit enrollments, changes, and terminations (medical, dental, vision, 401k).
• Maintain personnel files
• Manage compliance reporting: 401(k) Census, California Census, Workers’ Comp and General Liability audits.
• Support employees with FMLA, disability, EDD, and other leave requests.
• Handle employment verifications, job postings, and interview scheduling.
• Ensure labor law postings and harassment training compliance.

Financial & Operational Support

• Maintain daily check register
• Make daily bank runs and handle cash/change distribution for stores.
• Track available funds and credit card expenses.
• Generate weekly Month-to-Date (MTD) and monthly End-of-Month (EOM) reports for leadership.
• Order office, bathroom, and warehouse supplies.
• Provide basic tech support and troubleshoot office systems.
• Assist with insurance claims (vehicle accident reports, liability issues).

Qualifications

• 5+ years of experience in Accounting, Payroll, or HR administration (retail or multi-location environment preferred).
• Strong proficiency in QuickBooks, Microsoft Office Suite, and payroll/timekeeping software (Homebase, Heartland, or similar).
• Knowledge of payroll laws, benefit administration, and compliance reporting.
• High attention to detail, excellent organizational skills, and ability to manage multiple priorities.
• Strong communication skills for working with staff, managers, and vendors.
• Discretion and professionalism in handling sensitive employee and financial information.

What We Offer

• Competitive salary based on experience.
• Health, dental, and vision benefits.
• 401(k) retirement plan with employer contributions.
• Paid time off (vacation and sick leave).
• Supportive, family-oriented team environment.