Sr. Executive Coordinator

Who We Are

BioMarin is a global biotechnology company that relentlessly pursues bold science to translate genetic discoveries into new medicines that advance the future of human health.

Since our founding in 1997, we have applied our scientific expertise in understanding the underlying causes of genetic conditions to create transformative medicines, using a number of treatment modalities.

Using our unparalleled expertise in genetics and molecular biology, we develop medicines for patients with significant unmet medical need. We enlist the best of the best – people with the right technical expertise and a relentless drive to solve real problems – and create an environment that empowers our teams to pursue bold, innovative science. With this distinctive approach to drug discovery, we’ve produced a diverse pipeline of commercial, clinical and preclinical candidates that have well-understood biology and provide an opportunity to be first-to-market or offer a substantial benefit over existing therapeutic options.

Role Summary

The Sr. Executive Coordinator will be responsible for providing administrative support to VP Level leaders at BioMarin. This person will also support some of the respective function leadership team members with a subset of key responsibilities. The Sr. Executive Coordinator’s assignments will be varied and complex in nature, often requiring considerable judgment, creativity and discretion in resolving issues. This individual must be a self-starter and have the ability to manage multiple priorities in a continually changing environment with little to no guidance. This role is ideal for someone who is not only highly dependable and detail-oriented but also demonstrates curiosity, adaptability, and a growth mindset. A constant in BioMarin’s culture is how patients continue to drive us. The passion and dedication that our employees bring to work each day is a testament to the inspiration our patients provide, and the knowledge of the impact we can make in their lives. This role will share and help develop those values within both teams. Key Responsibilities

• Manage complex calendar scheduling with multiple stakeholders across functions, including proactive conflict resolution, prioritization of meetings and lunch arrangements, while demonstrating proactive follow-through and anticipating downstream impacts
• Coordinate domestic and international travel arrangements in compliance with company travel policies, with meticulous attention to details
• Prepare, review and submit expense reports in alignment with T&E policy.
• Serve as an ambassador for VP level leaders and respective leadership teams, facilitating communication with other members of the team as needed. Anticipate the needs of the teams, providing appropriate support and guidance to ensure the departments are operating efficiently
• Act as a dynamic “elevator” for the organization, staying grounded in across-teams' realities while elevating strategic messages for internal alignment
• Coordinate logistics for on-site and off-site meetings such as town halls, LT offsites, etc., taking ownership end-to-end and ensuring nothing falls through the cracks
• Support new-hire onboarding logistics and activities including workspace setup and welcome coordination, with an eye toward creating a smooth, welcoming experience that reflects the two functions’ culture of dependability and excellence
• Maintain and update MS Outlook distribution list in a timely manner.
• Plan and coordinate large cross-functional meetings, workshops, and senior leadership engagements.
• Serve as the primary contact for office moves and visitor coordination including chaperoning guests on campus.
• Reserve office space for visiting remote staff.
• Manage office supply procurement, printing and shipping logistics.

Skills

• Dependability & Reliability: Proven track record of being a trusted, dependable partner who consistently delivers on commitments and deadlines.
• Detail Orientation: Exceptional attention to detail with a high bar for accuracy in scheduling, documentation, and communications.
• Fast Learner / Growth Potential: Ability and eagerness to quickly learn new tools, processes, and organizational dynamics; demonstrates potential to grow beyond current role.
• Can-Do Attitude: Positive, solutions-oriented mindset with flexibility to adapt and thrive in a fast-changing environment.
• Collaboration & Professionalism: Ability to navigate organizational complexities, recommend solutions, and promote collaboration across functions
• Strong organizational and time management skills with the ability to multitask and prioritize effectively.
• Strong written and verbal communication skills on all levels with internal leaders, employees, and outside vendors
• High level of discretion and professionalism in handling confidential information.
• Strong calendaring skills and catering/meeting planner capabilities
• Strong influencing skills and ability to anticipate situations or issues that may arise in the near future
• Independent judgment and discretion with sensitive/confidential and proprietary information
• Ability to receive and act on “ad-hoc” requests
• Ability to think creatively and strategically
• An openness to periodically responding to requests outside of normal business hours.

Education & Experience

• A minimum of 5 – 10 years of executive level support VP, S/EVP, or C-level and office administration
• Experience in environments where adaptability, reliability, and growth potential were essential will be considered a strong differentiator
• Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Microsoft Project, Concur expense reporting
• Bachelor’s degree preferred

Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.

Equal Opportunity Employer/Veterans/Disabled

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.