Finance & HR Manager
- Develops and maintains internal financial policies, procedures, systems, and controls to support accountability, compliance, and nonprofit best practices.
- Manages fund accounting to ensure accurate tracking and reporting of restricted, unrestricted, and grant-specific funds.
- Oversees the organization’s annual operating budget (approximately $1.5 million), monitoring performance and ensuring alignment with strategic and programmatic priorities.
- Collaborates with the Executive Director and program staff to develop the annual budget and participate in strategic financial planning and evaluation.
- Performs daily and monthly accounting tasks, including accounts payable and receivable, deposits, bank reconciliations, and general ledger entries.
- Utilizes QuickBooks (nonprofit version) to maintain accurate and up-to-date financial records and reporting.
- Prepares timely monthly financial statements, forecasts, and budget-to-actual reports for internal use and board review.
- Coordinates closely with the Development team to track donations, grants, and restricted revenue to ensure accurate and compliant financial reporting.
- Prepares financial reports for all grantors and funding sources and ensures full compliance with grant, contract, and donor requirements.
- Leads the preparation for the annual audit and annual tax filings (e.g., IRS Form 990) in collaboration with independent auditors.
- Works with program staff to monitor individual program budgets and support effective resource planning and utilization.
- Prepares and presents financial updates to the Board Finance Committee and full Board at regular meetings.
- Maintains records for all agency financial agreements, including contracts, leases, loans, insurance policies, and benefits, and serves as Custodian of Records.
- Leads recruitment efforts by posting job openings, supporting candidate outreach, and
- Facilitates a welcoming and effective onboarding experience by providing orientation, initial training, and ensuring new staff understand organizational policies, procedures, and culture.
- Manages compensation and benefits administration, including accurate and timely payroll processing, overseeing employee salary data, and serving as the primary liaison with benefits vendors.
- Ensures compliance with all applicable labor laws, organizational policies, and best practices, updating HR documentation and internal procedures as needed.
- Partners with the Executive Director to foster a positive, inclusive, and productive workplace by addressing employee concerns, celebrating milestones (such as birthdays and work anniversaries), and promoting the use of staff development resources.
- Designs and maintains equitable performance management systems that align job descriptions, workplans, evaluations, and supervisory practices with the organization’s strategic goals—while advancing staff development and strengthening organizational capacity.
- Maintains accurate and confidential employee records and oversees the processing of all employee changes, including promotions, terminations, and benefits updates.
- Maintains employee records and is responsible for processing all employee changes.
- Bachelor’s degree in public or business administration, or a related field preferred; equivalent relevant work experience will be considered.
- At least three (3) years of experience in a non-profit organization, with a strong track record in managing complex administrative and managerial responsibilities, including financial oversight.
- In-depth knowledge and practical experience in public sector or non-profit fund accounting and financial management, including financial reporting, transaction processing, grant and contract administration, and general administrative functions supporting a non-profit environment.
- Proficient in QuickBooks Online or similar non-profit accounting software.
- Exceptional interpersonal, organizational, and analytical skills; demonstrated ability to manage multiple projects and tasks efficiently while exercising sound judgment and discretion.
- Excellent verbal and written communication skills.
- Demonstrated integrity and professionalism, with the ability to collaborate effectively with diverse staff, leadership, and board members. Strong commitment to public service and mission-driven work.
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