Dispatcher
Job Responsibilities:
- Coordinate and prepare documents for 3rd parties to off-load in conjunction with Lab and Transfer Site Lead Hand.
- Schedule drivers’ daily work assignments and dispatch accordingly for “milk runs” and one-off jobs.
- Collect and monitor all work orders, manifests, service receipts, and time-sheets; verify hours daily and forward to Admin.
- Collect paperwork (JSAs, Confined Space Permits, etc.) from Operators upon job completion; review for accuracy and resolve discrepancies immediately.
- Interface with Operations Manager and Site Supervisor to coordinate coverage of all jobs with appropriate equipment, personnel, and materials.
- Maintain an updated job board detailing the status of all personnel and equipment, including rentals.
- Communicate changes in mechanical or operational status of equipment to management.
- Monitor upcoming jobs and collaborate with Operations Manager to prepare for high-activity periods.
- Collect and monitor all Circle Checks & Logs for forwarding to Transportation Administrator.
- Assist in distributing supplies for tasks, ensuring complete accounting of distribution.
- Notify account salesman and management of any job-related issues.
- Monitor time for hourly personnel to minimize overtime.
- Work with Safety Department to ensure compliance with Health & Safety and DOT regulations.
- Perform all other duties as assigned by management.
Skills:
- Strong organizational and scheduling skills.
- Excellent communication and interpersonal skills.
- Ability to multitask and adjust to changing priorities.
- Attention to detail for documentation and compliance monitoring.
- Teamwork and motivational skills.
- Knowledge of Health & Safety and DOT regulations.
Education/Experience:
- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
- Prior experience in dispatching, logistics, or operations coordination preferred.
- Familiarity with transportation operations, equipment, and scheduling systems.
- Experience working in a safety-conscious environment.
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