Construction Administrator

Job Summary

A growing construction team is seeking a detail-oriented Construction Administrator to support project operations, billing, documentation, and financial coordination in Anaheim, CA. This direct hire opportunity is ideal for a highly organized administrative professional with strong construction knowledge, excellent communication skills, and the ability to manage changing client requirements with accuracy and confidence.

The Construction Administrator will serve as a key point of support for project managers, estimators, field staff, subcontractors, and accounting. This role offers a stable Monday through Friday schedule, hands-on involvement in active construction projects, and the opportunity to work with a collaborative team that values clear communication, strong follow-through, and dependable administrative support.

This is a great fit for someone who enjoys being the operational backbone of a busy construction department and wants to contribute to a positive, team-focused environment with supportive leadership and opportunities to build long-term expertise in construction administration.

Key Responsibilities

- Support construction project administration from bid creation through final invoicing, purchase order tracking, and closeout documentation.
- Coordinate AIA contract requirements, billing documentation, invoicing, lien releases, change orders, RFQs, submittals, and project files.
- Communicate regularly with field staff, project managers, subcontractors, clients, and internal teams to keep projects moving accurately and on schedule.
- Assist project managers and senior estimators with scheduling, documentation, contract writing, filing, material ordering, and daily project coordination.
- Review and process construction crew expenses, maintain job costing records, and complete accurate data entry for multiple managers.
- Maintain organized filing systems and ensure accounting, project, and compliance documentation is complete and up to date.

Compensation and Benefits

- Salary range: $58,000 to $65,000 per year.
- Job type: Direct hire, full-time.
- Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
- Work location: In person in Anaheim, CA.
- Benefits include 401(k), health insurance, dental insurance, and vision insurance.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage construction billing documentation, AIA invoicing support, purchase orders, lien releases, and change order processing.
- Support bid administration, RFQs, submittals, contracts, project files, job costing, and accounting documentation.
- Coordinate daily communication between project managers, estimators, field crews, subcontractors, and clients.
- Maintain accurate data entry, filing systems, expense processing, and project records for multiple managers.

- 5 years of construction experience required.
- 3 years of data entry experience required.
- 3 years of Sage 100 experience required.
- Strong understanding of construction invoicing, purchase orders, bidding processes, and project documentation.
- Proficiency with Microsoft Excel required.
- Experience with construction accounting or construction management software strongly valued.
- Excellent verbal and written communication skills, including professional email writing and confident collection calls.
- Ability to interpret changing client billing and compliance requirements and communicate them clearly to internal teams.
- Highly accurate, adaptable, organized, and comfortable managing multiple priorities in a fast-paced construction environment.
- Strong follow-up skills and attention to detail.

Preferred Qualifications

- Experience with AIA contracts and invoicing.
- Experience supporting senior estimators, project managers, subcontractors, and construction field teams.
- Familiarity with conditional and unconditional lien releases.
- Background in job costing, construction accounting support, or project coordination.
- Ability to quickly learn new client systems, billing procedures, and compliance requirements.