Administrative Assistant

The Administrative Assistant provides high-level administrative and organizational support to the Executive Vice President (EVP) of Stanbridge University. This role requires strong critical thinking skills, excellent communication abilities, and the ability to work effectively with senior leadership and directors across academic and administrative departments. The Administrative Assistant manages scheduling, coordinates meetings and communications, ensures accuracy of reporting, and serves as a strategic collaborator to the EVP.

In partnership with the EVP, this role also supports priority projects and tasks for the Directors of Marketing and Media & Communications.

Key Responsibilities:

• Manage the EVP’s calendar, prioritize requests, and ensure effective allocation of time.
• Coordinate and schedule meetings with internal and external stakeholders, ensuring agendas, materials, and logistics are prepared.
• Serve as a liaison between the EVP and directors, faculty, and staff across curricular and co-curricular departments to facilitate clear communication and timely follow-up.
• Draft, edit, and review correspondence, reports, and presentations to ensure accuracy and professional tone.
• Gather, analyze, and summarize information to support executive decision-making and strategic initiatives.
• Exercise discretion and sound judgment when handling confidential and sensitive information.
• Anticipate the EVP’s needs and proactively identify opportunities to streamline operations and improve efficiency.
• Track progress on initiatives and ensure accountability for follow-up items across departments.
• Support hiring processes and departmental coordination as requested by the EVP.
• Represent the EVP professionally in interactions with internal and external partners.

Qualifications:

• Bachelor’s degree required; advanced degree or executive administrative certification preferred.
• Minimum 1–3 years of progressively responsible administrative support experience; experience supporting senior executives strongly preferred.
• Exceptional written and verbal communication skills, with the ability to interact confidently with director-level and executive leadership.
• Demonstrated organizational and time management skills, with the ability to prioritize multiple projects under tight deadlines.
• High-level proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with project management or communication tools preferred.
• Strong critical thinking, analytical, and problem-solving abilities.
• Proven ability to exercise discretion, confidentiality, and sound judgment.
• Professional demeanor, adaptability, and strong interpersonal skills to support cross-departmental collaboration.
• $20-$23/hr. Compensation is based on education experience and departmental equity

Conditions of Employment:

• A job-related assessment may be required during the interview process.
• Must be able to perform each essential duty satisfactorily and be physically present in the office (unless otherwise noted).
• Employment verification will be conducted to validate work experience per accreditation standards.
• Offers of employment are contingent upon the successful completion of a background check.
• Official transcripts are required prior to hire. Degrees earned outside the United States must be evaluated by a recognized credential evaluation service to determine U.S. degree equivalency and applicable subject-area coursework.
• Must be legally authorized to work in the United States at the time of hire and must maintain work authorization throughout employment. Stanbridge University does not provide employment visa sponsorship for this position.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Work Environment:

• Standard office, classroom, lab, or clinical setting.
• Duties are typically performed while sitting at a desk or computer workstation.
• May include time spent in skills labs or bedside environments as required by the program.
• Subject to frequent interruptions, noise from conversations or office equipment, and demanding timelines.

Physical Demands:

• Regularly sits for extended periods.
• Demonstrates the physical ability to perform program- or department-related duties.
• Uses electronic keyboards and standard office equipment proficiently.
• Communicates effectively verbally via phone and in person.
• Reads fine print, operates computers, and understands voices clearly.
• Lifts, carries, and/or moves objects weighing 10–25 pounds as needed.

Employee Benefits:

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Exciting university events
• Seasonal motivational health and wellness challenges
• Work/Life Balance initiatives
• Onsite wellness program / Staff Chiropractor
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)

Institutional Values:

• Diversity and Inclusion: Stanbridge University’s motto, “Strength through Diversity,” reflects our deep commitment to honoring the diverse backgrounds of our students, faculty, staff, and surrounding communities. We strive to build an inclusive learning environment and uphold anti-discrimination practices in all aspects of university life.
• Innovation and Technology: We embrace cutting-edge technology to enhance student learning through interactive, hands-on experiences, including virtual reality and simulation labs—ensuring students are prepared for the demands of modern healthcare practice.
• Community Engagement: Through initiatives such as Stanbridge outREACH, students are empowered to give back to local and global communities, cultivating compassion, civic responsibility, and social awareness.

Equal Opportunity Employer:

• Stanbridge University is an Equal Opportunity Employer.
• We are committed to building a diverse and inclusive workplace.
• We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, or any other protected status.
• All qualified applicants are encouraged to apply.