Temporary Accounting Assistant I

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Description

Accounting Assistant I $32.99 - $42.10 per hour Part-Time Position (Temporary, Non-Benefited) Choose Morgan Hill: The City of Morgan Hill is the best community for people to live, work, visit, and operate their businesses. Job Summary: Under general supervision of the Finance Director or his/her designee, performs a variety of routine to difficult accounting clerical, utility billing and cashiering work in support of City accounting and financial functions. Schedule Up to 40 hours a week with a minimum duration of 6 months. Salary The pay range for this position is $32.99 to $42.10 per hour. This is a part-time, year-round (temporary, non-benefited) position. Selection Process Applications will be screened and those applicants determined to have the best experience, skills, and qualifications will be invited for an interview. Please note only completed application packets will be reviewed. The position is open until filled. Please apply as soon as possible as this position may close at any time. Prior to appointment, applicant must authorize a reference check. Also prior to appointment, a background check must be completed, which involves fingerprinting for submission to the Department of Justice.

Examples of Duties

EXAMPLES OF DUTIES:

The following duties are performed personally, in cooperation with the Finance Director, and/or in coordination with other City staff and community groups. Additional duties may be assigned.

• Act as cashier for the receipt of funds for City utility, licensing, permits, receivables and other City services.
• Prepare receipts, balance cash received and reconcile invoices.
• Interact with and provides solutions for customers who email or phone concerning problems with utility billing.
• Effectively respond to customer complaints and problems.
• Deal tactfully with the public, in person and by telephone, in situations where relations may be strained or difficult.
• Process payments and enter appropriate data into finance software applications.
• Process periodic utility and miscellaneous accounts receivables, including producing billing forms and preparing them for mailing.
• Obtain information from and for consumers and complete forms to begin and end utility service.
• Prepare delinquent notices, follow-up on returned checks, and arrange for collection of delinquent accounts.
• Prepare, verify, and process various applications and renewals.
• Perform a variety of office support duties such as maintaining files, typing correspondence, processing mail, and providing back-up to other City departments.
• Answer citizen inquiries regarding City services provided.
• Maintain records, post to and reconcile various accounts and perform other accounting office support duties as assigned.

Qualification Requirements

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required.

Education & Experience:

• Graduation from high school or equivalent. Some college level accounting or bookkeeping course work is desired.
• Two years of increasingly responsible experience in the preparation and maintenance of accounting or financial records.

Knowledge of :

• Bookkeeping and accounting clerical procedures as related to accounts receivable and cashiering, accounts payable, utility billing, and other standard accounting office functions.
• Basic business data processing principles as applied to financial record keeping.

Skill in :

• Posting, verifying, compiling and reconciling various accounting documents, records and reports.
• Using independent judgment within established guidelines.
• Prioritize work, coordinating several projects at one time, and meeting critical deadlines.
• Typing with sufficient speed and accuracy to enter and retrieve data from a computer and prepare routine correspondence.
• Providing outstanding customer satisfaction (internally and externally).
• Use of common office software including Microsoft Office and applicable specialized finance applications.

Ability to:

• Rapidly learn the policies and procedures pertaining to the work.
• Communicate effectively, both verbally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of the work.

Supplemental Information

PHYSICAL DEMANDS: Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear. Employee frequently is required to sit, stand, walk, use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb or balance; stoop, kneel, or crouch.
• Employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and depth perception, the ability to adjust focus.

WORK ENVIRONMENT: Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The work environment is generally indoors in a temperature-controlled office.
• Noise level in the work environment is usually moderate.