AP Specialist POST NUMBER: 485216

Position Summary

The Accounts Payable Specialist is responsible for the timely and accurate processing of invoices, vendor payments, and accounts payable transactions. This role serves as a key point of contact for vendors and internal stakeholders while ensuring compliance with company policies, proper documentation, and accurate financial reporting. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced accounting environment. Located in Sunnyvale, TX.

Essential Duties and Responsibilities

• Process high-volume vendor invoices accurately and efficiently.
• Review invoices for proper coding, approvals, and documentation before payment.
• Match invoices to purchase orders and receiving documentation.
• Prepare and process ACH payments, wire transfers, and checks.
• Reconcile vendor statements and resolve payment discrepancies.
• Maintain and update vendor records, W-9s, and related documentation.
• Research and respond to vendor inquiries via phone and email.
• Process employee expense reports and reimbursements.
• Assist with month-end and year-end closing activities related to accounts payable.
• Support 1099 preparation and reporting.
• Prepare AP reports and assist with audits as needed.
• Monitor AP inboxes and ensure invoices are processed within established deadlines.
• Identify opportunities to improve AP processes and workflow efficiencies.

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred.
• 2 years of Accounts Payable experience required.
• Experience processing high-volume invoices preferred.
• Strong understanding of accounting principles and AP best practices.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with ERP/accounting systems such as SAP, Oracle, Sage, Great Plains, NetSuite, or similar platforms preferred.
• Excellent attention to detail and accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.