Bookkeeper and Backoffice

Company Description

IT Management Corporation was established in 2009 as a new generation IT solution provider focusing on sustainability, network conversion, and business alignment. We’re a highly qualified and professional voice and data network consulting and service organization.

At IT Management, our mission is to facilitate a transformation to a more efficient, sustainable technical environment; enabled by advanced technology and enhanced communication to optimize production and increase reliability.

We combine our professional and managed services with technologies from leading vendors to provide our customers with the best solution to their needs with consideration of industry standards and reliability. We can assist businesses in designing strategy, architecture, and technology roadmaps that become the blueprint of their vision.

Job Description

The Bookkeeper / Junior Accountant will be responsible for maintaining accurate accounting records, supporting month-end close activities, and preparing documentation for our CPA firm to finalize financial statements. This individual will also assist with compliance reporting to regulatory agencies, including CPUC (California Public Utilities Commission) and FCC (Federal Communications Commission).

This role requires a balance of strong accounting fundamentals, familiarity with telecom/VAR operations, and the ability to coordinate efficiently across internal and external teams.

Key Responsibilities

1. Accounting & Month-End Close

• Maintain and reconcile general ledger accounts with a focus on accuracy and completeness.
• Post journal entries for accruals, prepaids, and adjustments as needed.
• Reconcile all bank and key balance sheet accounts monthly.
• Own, manage and enforce company employee expense policy
• Prepare and organize financial data and supporting schedules for submission to the CPA firm to expedite month-end closings.
• Assist in preparing internal management reports and variance analyses.

2. Financial Reporting & Regulatory Compliance

• Support monthly, quarterly, and annual reporting requirements for CPUC and FCC, including revenue classification, line counts, and service data.
• Maintain detailed records and documentation for audits or regulatory reviews.
• Collaborate with the regulatory consulting firm to ensure timely and accurate filings.
• Assist in monitoring compliance deadlines and maintaining audit trails for submissions.
• Help prepare supporting documentation and reconciliations for tax filings and independent reviews.

3. Accounts Payable (A/P)

• Process and code vendor invoices and ensure accurate expense or COGS allocation.
• Match purchase orders, bills, and receipts for hardware, licenses, and services.
• Reconcile vendor statements, process payments, and resolve discrepancies.

4. Accounts Receivable (A/R)

• Generate invoices for projects, recurring UCaaS subscriptions, and carrier services.
• Reconcile deferred revenue, unbilled revenue, and customer balances.
• Monitor collections and communicate with clients on outstanding balances as needed.

5. Project & Cost Accounting

• Support accurate project-level cost tracking and profitability reporting.
• Work with project managers to align revenue recognition with delivery milestones.
• Assist in reconciling inventory usage and COGS from integrated tools (e.g., Sortly, Dynamics, or PSA systems).

6. Collaboration & Communication

• Serve as the primary internal contact for accounting data requests from the CPA firm and regulatory compliance consultants.
• Maintain clear documentation of financial workflows, ensuring transparency and consistency.
• Work collaboratively with leadership, operations, and sales teams to ensure alignment between accounting and operational data.

Required Qualifications

• Education: Associate’s or Bachelor’s degree in accounting, Finance, or related field preferred.
• Experience:
  • 3–5 years of hands-on accounting or bookkeeping experience.
  • Strong proficiency with QuickBooks Online (QBO) including class tracking, project/job costing, and reconciliations.
  • Experience in telecom, UCaaS, IT services, or VAR environment required.
• Technical Skills:
  • Intermediate to advanced Excel (formulas, pivot tables, lookups).
  • Familiarity with inventory, billing, or PSA tools (e.g., Sortly, ConnectWise, MS Dynamics, etc.).
  • Knowledge of CPUC/FCC reporting requirements or willingness to learn quickly.
  • Strong understanding of GAAP and cost accounting principles.
• Soft Skills:
  • Strong attention to detail and accuracy.
  • Excellent organizational and time management abilities.
  • Clear written and verbal communication.
  • Proactive and resourceful problem-solving approach.

Qualifications

• Prior experience preparing supporting documentation for CPUC and/or FCC regulatory filings.
• Understanding telecom service classifications, carrier billing, and revenue segmentation.
• Experience supporting CPA firms during month-end close, audit preparation, or financial compilation.
• Exposure to system integrations between QBO and operational tools (CRM, inventory, procurement, or project tracking).

Organized, meticulous, and consistent, review your own work before delivery

Additional Information

All your information will be kept confidential according to EEO guidelines.