Accounts Receivable & Collections Specialist

Accounts Receivables & Collections Specialist - Immediate Opening

We have an immediate opening in our Finance department for a n Accounts Receivables and Collections Specialist . This position reports to the General Ledger Accountant, a key position within the Accounting Department. This position facilitates the billing of Customers and the collection of cash for the company. Other duties include: providing excellent customer service, calling customers for payment status on outstanding balances, making payment arrangements, preparing credit memos, researching accounts, and maintaining friendly and professional relationships with customers, co-workers, and staff.

Essential Functions:

• Maint ains A R system; updates payment information.


• Inputs rece ivable payments within an allotted timeframe.


• Extracts billing data into Excel, prepares and imports journal entries to ERP system .


• Generate and print monthly customer statements and past-due letters.


• Provides excellent customer service with requests regarding current and previous account balances, collection issues, processing customer refunds, reviewing and processing account adjustments, and resolving client discrepancies.


• Monitors and maintains assigned accounts to ensure calls, account adjustments, and customer reconciliations are completed on time.


• Accurately records all payments received to provide the correct GL account number.


• Maintains a high volume of outbound calls to assigned delinquent customers. Responsible for reducing the number of assigned delinquencies.


• Answers inbound calls to assist with accounting inquiries, payments, and disputes.


• Reconciles customer disputes regarding payment of outstanding balances due.


• Communicates, interfaces, and troubleshoots with the accounting department and outside vendors as needed.


• Communicates and follows up with internal call centers, supervisors, and department managers regarding customer accounts and discrepancies.


• Provides administrative support and excellent customer service to all internal and external customers such as, but not limited to, answering inbound telephone calls, making outbound collection calls, updating related account information, researching accounts, and inputting call notes to establish and maintain effective and cooperative working relationships.


• Meets defined department goals and expectations.


• Performs other related duties and projects as business needs require at the direction of the accounting manager.

Education and Experience:

• High School diploma or equivalent and college experience is preferable but not required.


• Minimum of two (2) years of customer service experience.


• General knowledge of accounting terminology.


• General knowledge of billing procedures and collections.


• ERP System Experience/Computer Proficiency.

Skills & Qualifications:

• Excellent time management skills and ability to multi-task and prioritize work , with s trong attention to detail


• Excellent written and verbal communication skills


• Working knowledge of Microsoft Office programs, including intermediate level Excel


• Ability to work in a fast-paced, goal-oriented collections department


• Strong organizational, negotiation, and problem-solving skills.


• Team player with a positive attitude that is professional, ethical, and productive.


• Able to work well independently and with co-workers and management.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer


• Must be able to lift to 15 pounds at times

Benefits Offerings

401(k)

401(k) Match

Sick

Holidays

Equal Employment Opportunity: We are proud to be an equal opportunity employer and welcome all qualified applicants. We do not discriminate based on race, religion, color, national origin, ancestry, age, physical or mental disability, gender, sexual orientation, gender identity, gender expression, marital status, genetic information, citizenship status, status as a covered veteran, AIDS/HIV status, political activities or affiliations, reproductive health decision-making, or any other characteristic protected by law.