A/P Loan Draw Accountant

Description

Williams Homes is a privately held homebuilder based in Southern California. Williams Homes was founded in 1997 and built on the principles of integrity, trust, and partnership. Over the past 10 years Williams Homes has been consistently entering new markets such as Central Coast, CA, Montana, Idaho, Texas and this year Sacramento, CA and the High Desert, CA. An advantage of being a nimble and entrepreneurial family-owned company with our size and resources is that we can be in various markets. It’s Williams Homes love for building that has resulted in the successful creation and delivery of numerous homes and new home communities, while making the American dream a reality.

We believe that home building is and always will be a fundamentally great business. Lance and Sadie Williams are committed to the long-term success of the company and to the employees. The most important assets in our company are the people that come to work at Williams Homes every day. Williams Homes has a culture where WE ARE Williams Homes and work as a united team. We celebrate successes together and we work thru losses together. Becoming a Williams Homes employee, means becoming a Williams Homes family member.

Williams Homes is currently building near the ocean, in wine country, in the mountains, and in all places beautiful. Come join the Williams Homes family and help us build the American dream near you.

THIS POSITION IS LOCATED IN OUR SANTA CLARITA, CA HEADQUARTERS/SOCAL DIVSION OFFICE. THIS IS NOT REMOTE.

SUMMARY/OBJECTIVE:

The A/P Loan Draw Accountant will work collaboratively with the Job Cost Accountant and Lead Project Accountant to oversee the financial operations related to project cash flow, accounts payable, and loan draw processes. This critical role ensures that financial resources are managed efficiently, vendor relationships are maintained, and lender requirements are met to support the successful execution of construction projects.

ESSENTIAL JOB DUTIES:

Accounts Payable Management

• Oversee the full-cycle accounts payable process for construction and development projects.
• Ensure timely and accurate processing of invoices, purchase orders, and payments.
• Maintain accurate and organized vendor records, including preliminary lien notices and W-9 forms.
• Reconcile vendor accounts and resolve discrepancies promptly.
• Maintain accurate coding of project expenses and adherence to company budgets.
• Prepare checks, electronic payments, and expense reimbursements.
• Resolve discrepancies with vendors and internal departments to ensure invoice accuracy.

Loan Draw Administration

• Prepare and submit detailed loan draw packages to lenders, ensuring compliance with loan agreements.
• Track loan draw schedules, outstanding balances, and funding availability.
• Coordinate with project managers, lenders, and internal stakeholders to gather required documentation.
• Reconcile loan accounts and resolve discrepancies with lenders to expedite funding.

Project Cash Flow Management

• Develop and maintain accurate cash flow forecasts for ongoing and upcoming construction projects.
• Monitor cash flow to ensure sufficient liquidity for project expenses and operations.
• Identify potential cash shortfalls and work with leadership to address funding needs.
• Provide regular updates on cash flow status to senior management.
• Assist with preparation of project Cash Flow Requests.

Financial Reporting and Compliance

• Generate detailed financial reports on AP activity, loan draw status, and project cash flow.
• Ensure compliance with internal controls, GAAP, and regulatory requirements.
• Support audits, lender reviews, and internal financial reviews as required.

Collaboration and Process Improvement

• Collaborate with project managers, finance, and operations teams to align financial practices with project goals.
• Identify opportunities to improve AP workflows, loan draw preparation, and cash flow management processes.
• Implement systems and tools to enhance efficiency and accuracy.
• Ensure adherence to company policies and industry standards in all transactions and processes.
• Support the accounting team with other duties as needed, contributing to a collaborative team environment

Requirements

EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES:

• Associate’s or Bachelor’s degree in Finance, Accounting, Business or a related field or equivalent experience with a proven track record of success in similar roles.
• Minimum of 3-5 years in accounts payable, construction finance, or project accounting, preferably with a national home builder or in the construction industry.
• Strong knowledge of AP processes, job costing, and cash flow forecasting.
• Proficiency in construction accounting software/ ERP system and MS Office Suite.
• Excellent analytical, organizational, critical thinking, and problem-solving skills.
• High attention to detail, personal accountability, and adaptable.
• Ability to manage a heavy and evolving workload independently and successfully.

DISCLAIMER: Please note this job description is not designed to be a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Employee may be asked to perform other duties as assigned. Williams Homes is an Equal Opportunity Employer.

Williams Homes, Inc. is not accepting unsolicited assistance from search/recruiting firms for this position. Please, no phone calls or emails. All submissions by search/recruiting firms to any employee at Williams Homes whether via email, Internet, phone call, or any form and/or method without a valid written agreement in place for this position will be deemed the sole property of Williams Homes. No fees will be paid in the event the candidate is hired by Williams Homes as a result of the referral.