Asset Management Specialist

Job Description and Duties

This position is located in the city of Sacramento .

This is a continuance of a previously posted advertisement. Previous applicants remain under consideration and do not need to reapply.

Under the direction of the Assistant Chief (Supervisor I), the Property Inspector Specialist (PIS) is responsible for asset management and control of assets for administrative, Business Enterprises Program (BEP), and case services asset types for approximately 1/3 of the nearly 20,000 items in approximately 500 facilities. Conduct a physical inventory of approximately 1/3 of all property recorded on the inventory database Fi$Cal on a 2-year cycle to reconcile the actual property with the inventory from the department’s inventory database of inventory records, Fi$Cal. Responsible to provide technical assistance to assigned units/facilities regarding acquisitions, transfers, surveys and other actions related to asset management.

Multiple vacancies may exist.

You will find additional information about the job in the .

Working Conditions

The majority of the work will take place in one of the following locations with consumers, the public, colleagues, and other stakeholders: a DOR open office setting in a cubicle environment, offsite in the community, at events and various partner locations, and/or at an approved alternate work location. The incumbent must have the ability to work in an office setting for up to 40 hours per week and remain at a workstation for extended periods while utilizing a personal computer, peripherals, and other office equipment with or without accommodation. The incumbent will be working in an office setting with both natural and artificial lighting. Strong interpersonal skills are required to interact effectively with consumers, the public, colleagues, and other stakeholders.

Special Requirements

If mailing in an application, include JC#517215 on your State Application (STD678) in the "Examination(s) or Job Title(s) for which you are applying" section found under the “Questions” tab of your CalCareer application template . Applicants who do not submit the required information may not be considered for this job.

Employment Application (STD.678):

It is a requirement to submit work experience, dates, and hours worked, contact names and phone numbers of supervisors on the state application in order of current and old work experience. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed STD.678 may not be considered.

Special Requirements: The incumbent is required to have the ability to travel statewide on an as needed basis, including by vehicle or air travel, up to 50% of the time. Must undergo a background check through the Department of Corrections and be granted access into the California State Prisons.

Examination: If you have not taken the exam for the Property Inspector (Specialist) Classification, please do so through the link below.

Property Inspector (Specialist) Exam

All applicants must submit a Statement of Qualifications responding to the following three (3) numbered questions. SOQ must adhere to the following requirements:

• Maximum of 2 pages
• Single-spaced
• 12-point Arial font
• Clearly number each response corresponding to the question
• Responses should reflect your experience, knowledge, skills, and abilities as they relate to the duties of the Property Inspector Specialist position. The SOQ will demonstrate your ability to communicate in writing

1. Please describe a situation when you had to investigate discrepancies in inventory. What was the situation? What were the actions? What was the outcome?
2. Please describe your experience with record keeping, the maintenance of property accounts, and records of location of property.
3. Provide an example of a time when you delivered technical assistance or training related to asset management, inventory procedures, or compliance requirements. In your response, describe the audience, the issue or need, the guidance or training you provided, and how your actions contributed to improved accuracy, understanding, or process efficiency.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Professional and Technical Skills and Abilities: use PC and application with experience including Access, Excel, Word, Outlook, and Internet Explore; professional, civil and courteous communicator; detailed and responsive in work preparation; efficient and resourceful; time management; independent, self-motivated, self-disciplined; active learning; plan with foresight; exercise good judgment; analyze and problem solve, ability to critically think through issues and concepts, manage and understand conflict and use conflict resolution techniques; manage competing perspectives and positions.

• Ability to provide guidance and communicate clearly, orally and in writing, with customers, staff, vendors, management, non-profit grant agencies and other outside entities. The ability to work with teams to improve systems and/or processes. Provide excellent customer service, effectively plan, organize, and monitor work assignments to meet deadlines, customer expectations and needs. Knowledge of warehousing, asset/inventory management practices.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Please see special requirements section for Statement of Qualifications instructions.