Executive Administrative Assistant

Job Summary

We are seeking an experienced Executive Administrative Assistant for a temp-to-hire opportunity in San Bernardino, CA within the healthcare services industry. This role is ideal for a highly organized administrative professional who enjoys supporting leadership, managing priorities, coordinating communication, and helping daily operations run smoothly.

The Executive Administrative Assistant will work in a professional, service-focused environment where accuracy, confidentiality, teamwork, and responsiveness are essential. This is a strong opportunity for someone who values supportive leadership, positive collaboration, long-term stability, and the ability to grow into a key administrative support role.

Key Responsibilities

- Provide high-level administrative support to executives, managers, or department leaders.
- Manage calendars, schedule meetings, coordinate appointments, and help prioritize daily activities.
- Prepare, edit, and organize correspondence, reports, presentations, and internal documents.
- Serve as a professional point of contact for internal teams, external partners, patients, vendors, or visitors as needed.
- Maintain organized files, records, and confidential information with a high level of accuracy and discretion.
- Support department workflows, follow up on action items, and assist with special projects as assigned.

Compensation and Benefits

- Pay range: $21.00 to $25.00 per hour.
- Job type: Temp-to-hire.
- Location: San Bernardino, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Provide executive-level administrative support in a healthcare services environment.
- Manage calendars, meetings, communication, documentation, and follow-up tasks.
- Support daily office operations, reporting, records management, and special projects.

- 3 to 5 years of administrative support experience.
- Strong organizational skills with the ability to manage multiple priorities and deadlines.
- Proficiency with common office software, including email, calendars, word processing, spreadsheets, and document management tools.
- Excellent written and verbal communication skills.
- Professional phone, email, and customer service etiquette.
- Ability to handle confidential information with professionalism and discretion.
- Strong attention to detail, follow-through, and problem-solving ability.
- Dependable, proactive, and comfortable supporting senior-level staff in a fast-paced environment.

Preferred Qualifications

- Prior administrative experience in healthcare services, medical office support, or a related professional services environment.
- Experience supporting executives, directors, or senior management.
- Familiarity with healthcare confidentiality standards, patient privacy expectations, or HIPAA-related workflows.
- Experience preparing reports, meeting materials, agendas, minutes, or executive correspondence.