Analyst I - Pharmacy Services

Job Description and Duties

The limited term, full time Analyst I will be directed by the Pharmacy Services Manager in the Pharmacy at the Department of State Hospitals – Atascadero (ASH). The incumbent will be responsible for the following duties but not limited to:

Procurement, Contracts, and Invoices

• Assist in tracking contracts, reconcile and track expenditures and invoices of the pharmaceutical purchases.
• Analyze, research, and submit pharmaceutical related purchasing.
• Ensure pharmaceutical contract compliance and renewal annually.
• Evaluate purchasing trends and usage patterns to maintain appropriate inventory levels.
• Communicate with contracted services and follow up on pending work orders for Pharmacy equipment including Automated Dispensing Devices (ADD), repackaging machines, refrigerators and freezers used to store pharmaceuticals.
• Complete procurement packets including justification and purchasing orders for pharmacy supplies and products.

Administrative Support for the Pharmacy Department

• Facilitate posting of updated pharmacy policies to the Pharmacy intranet site and maintain continuous updates to the pharmacy intranet webpage.
• Schedule Pharmacy related meetings, takes minutes for Pharmacy and Therapeutics Committee (P&T), Antimicrobial Stewardship Program (ASP).

Training Coordinator

• Act as Training Coordinator to assist with annual training of all Pharmacy personnel.

Data Analysis and Formulary Management

• Coordinate reporting, analyzing, and distributing trends and findings of Adverse Drug Reaction (ADR), Medication Variance Reporting (MVR), Vaccines Adverse Event Reporting System (VAERS), and Medication Room Inspection.
• Analyze non-Formulary prescribing patterns and reports usage to Pharmacy and Therapeutics Committee.
• Create summary reports of Medication Room Inspection finding and distribute to departments.

Medication Recalls

• Document actions and prepare reports for Pharmacy Management.
  

Eligibility: To be considered for this career opportunity, applicants must have eligibility by way of one of the following: reachable on a certification list, have transfer eligibility, or have reinstatement eligibility.

It is your responsibility to ensure that you meet the minimum qualifications specified in the examination bulletin/classification specifications.

If you do not have eligibility, you must take the exam. The examination is a separate process from applying for this vacancy.

Click here to take the Analyst I Examination

Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey

You will find additional information about the job in the .

Working Conditions

• This position requires you to work within the Secured Treatment Area (STA).
• This position is limited term (12 months); it may be extended or canceled at any time.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

• All Employment Applications must include: “to” and “from” dates (month/day/year); time base; and civil service class titles (if applicable). Employment Applications received without this information may be rejected. Resumes will not be accepted in lieu of a completed Employment Application (STD. 678).

Benefits

There are many benefits to joining our team! The State of California offers a generous benefits package, including but not limited to:

• Medical Benefits (health, dental, and vision)
• Work life balance (some positions qualify for flexible work hours and schedules, and a minimum of 10 days of paid leave annually – specific accrual rates can be found here )
• Paid Holidays and leave (family medical leave, military leave, etc.)
• Defined benefit retirement program with CalPERS
• Savings Plus Program (401(k), 457)
• School loan forgiveness under federal Public Service Loan Forgiveness
• Commute Program
• Employee Wellness Program (discounts to health clubs)
• Employee Assistance Program
• Medical/Dependent Care Reimbursement Accounts
• ScholarShare (college savings account)
• On-the-job training and professional development
• Most positions qualify for annual raises until you reach the maximum salary for that position, subject to meeting performance standards

Additional benefit information can be found on the CalHR website and the CalPERS website.

These webpages are intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base, and length of appointment.

Additional Information

Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.

• Applications postmarked on the final filing date will be accepted.
• Scanned, copied, or faxed applications will not be accepted.
• Applications will be screened and only the most competitive will be offered an interview.
• Any limited-term appointments may transition in to a permanent appointment.
• Selected candidates will be required to submit to a criminal history review utilizing Live Scan fingerprinting.
• This position requires candidates to pass a Medical Evaluation. You will be required to submit to a Medical Evaluation and receive clearance prior to being hired.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Other -
  • Candidates who believe they meet the Minimum Qualifications (MQs) based on a pattern of education, as outlined in the classification description (specifications), must submit a copy of their unofficial college transcripts showing how many units completed with their application (STD. 678). Higher degrees cannot be accepted as proof of a lower degree.
    • Transcripts must include candidate's name, the name of the school, and the date the degree was conferred, if applicable, in order to be considered for this position.
    • Foreign transcripts must include verification for US equivalency from an independent company.
    • Please ensure that the birthdate and social security number are redacted from the transcripts.

  
  If you are not using education to meet the MQs, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).
  

• Other -
  • If using Out of Class (OOC) experience to meet minimum qualifications, candidates must provide a copy of the approved OOC Completion Memorandum certifying their OOC experience. Failure to submit the required documents will result in the OOC experience not being applied towards meeting the minimum qualifications of the classification.
    If you are not basing your eligibility on OOC experience, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).