Admin Services Analyst II- Riverside and Palm Desert

For questions regarding this position, please contact the Recruiter listed in the Supplemental Information section.

ABOUT THE POSITION

The County of Riverside Fire Department is seeking applicants for an Administrative Services Analyst II to support the Riverside and Palm Desert locations.


The Administrative Services Analyst II serves as a key administrative leader responsible for managing the department’s public records program, overseeing administrative operations, and coordinating accreditation activities. This position provides high-level analytical, operational, and organizational support to ensure transparency, compliance, and continuous improvement across the department.


The Administrative Services Analyst II is distinguished from the Administrative Services Supervisor by the latter's responsibility for projecting, justifying, recommending, and implementing solutions to a variety of complex problems with limited direction and review from management. The Administrative Services Analyst II is further distinguished from the Administrative Services Officer by the latter's responsibility for planning, organizing and managing administrative services activities in departments requiring a full-time, stand-alone administrative division to complete its mission.


The Administrative Services Analyst II is not a natural progression underfill to the Administrative Services Supervisor or the Administrative Services Officer.


The department is seeding candidates with experience working with public records, administrative operations, or standards compliance.


This position will have a 9/80 or 5/40 schedule

Meet the Team!

The Riverside County Fire Department is one of California’s largest integrated, cooperative, regional fire protection organizations. The Department, a unique partnership between State of California Department of Forestry and Fire Protection (CAL FIRE) and the County of Riverside, serves 19 partner agencies and 1 community service district. The Department has five core values: Leadership, Competence, Integrity, Safety, and Customer Service.

EXAMPLES OF ESSENTIAL DUTIES

Public Records Lead

• Serve as the primary point of contact for all California Public Records Act (CPRA) requests.
• Coordinate request intake, tracking, document searches, and response timelines.
• Review and prepare responsive records, including preliminary redaction and exemption application.
• Maintain organized records repositories, including historical and archival materials.
• Develop and maintain CPRA procedures, templates, and training materials.
• Provide guidance to staff on records handling, retention schedules, and compliance.
• Prepare reports and performance metrics on request activity and responsiveness.

Administrative Services Analyst

• Oversee daily administrative and business workflows for the division.
• Assist with budget preparation, monitoring, expenditure tracking, and forecasting.
• Support purchasing, requisitions, invoice processing, and accounts payable activities.
• Prepare analytical reports, dashboards, and documentation to support leadership decisions.
• Support onboarding, staffing coordination, scheduling, and personnel-related processes.
• Develop, revise, and publish administrative procedures and process documentation.
• Identify opportunities to improve workflow efficiency, customer service, and operations.
• Provide guidance and direction to administrative and clerical staff.

Accreditation Lead

• Coordinate the department’s accreditation program, ensuring compliance with relevant standards.
• Manage accreditation timelines, milestones, and ongoing documentation requirements.
• Collect, validate, and organize evidence from operational, administrative, and technical units.
• Maintain a structured repository of accreditation materials, narratives, and performance measures.
• Support internal reviews, audits, and readiness assessments.
• Prepare reports, self-assessment documents, and materials for external peer review.
• Track corrective actions and improvement plans to ensure closure and compliance.
• Communicate accreditation expectations and provide training to staff as needed.
• Promote culture of continuous improvement and data-driven evaluation.

MINIMUM QUALIFICATIONS

OPTION I

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.) ** Proof of education must be uploaded with application.**



Experience : One year of professional experience in an administrative capacity. **If applicable, this experience must be included in your resume/application. **



OPTION II

Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.) ** Proof of education must be uploaded with application.**



Experience: Two years of paraprofessional or technical experience in an administrative capacity.

**If applicable, this experience must be included in your resume/application. **

OPTION III

Experience: One year as an Administrative Services Analyst I with the County of Riverside.

**If applicable, this experience must be included in your resume/application. **

ALL OPTIONS

Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.



Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.

SUPPLEMENTAL INFORMATION

Contact Information

For more information regarding the position, please contact Andrea Evans at 951-955-3572 or via email at [email protected]. Please allow 1-2 business days for a response to general inquires.

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APPLICATION INFORMATION

Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here:

Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at:

Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).

Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs, including H1-B visas, and will not provide sponsorship for any employment-based visas.

Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.

Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.

Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.

General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.

Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.

Please read and follow any special application instructions on this posting. Click the ' Apply ' link located on this page to submit your application. For additional instructions on the application process, examinations, Veteran's preference, pre-employment accommodation or other employment questions, please refer to our web site,

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