Real Estate Executive Assistant

Real Estate Executive Assistant / Right-Hand to the Owner (Sacramento Area)

I’m looking for my right-hand person.

I’m currently building and scaling several companies — including multiple Joe Homebuyer franchises and a few other ventures — and my personal bandwidth is maxed out. I need an amazing person to help me keep up the momentum.

This is a unique position: part executive assistant, part project manager, part implementer. You’ll help me bring order to the chaos, execute on key initiatives, and make sure the details that drive growth actually happen. In short — I’m looking for an awesome right-hand person.

Who You Are

• You move fast — really fast. I operate at a high speed, juggling multiple businesses, and I need someone who can match that energy. You thrive in a fast-moving environment, pivot easily, and don’t get flustered when priorities shift.
  
  
• You take charge. I need someone confident enough to make decisions and drive progress — not afraid to follow up, ask questions, or keep things moving. You know how to hold people accountable (including me) while staying professional and kind.
  
  
• You have the memory of an elephant. I run a million miles an hour and forget things — meetings, follow-ups, birthdays. You’ll be my external brain.
  
  
• You live for details. I’m a big-picture thinker. You’re the one who keeps things tight — calendars clean, inboxes organized, tasks tracked, and communication crisp.
  
  
• You love systems and structure. You get satisfaction from creating order out of chaos — checklists, workflows, templates, and all.
  
  

What You’ll Be Doing

• Email Management: You’ll manage multiple inboxes, handle correspondence, tag priorities, and ensure nothing slips through the cracks.
  
  
• Calendar & Scheduling: Manage meetings, handle reschedules, prep details (agendas, bios, time zones), and make sure I show up prepared.
  
  
• System Creation: Identify more efficient ways to work, then document those processes clearly so they can be repeated and scaled.
  
  
• Personal Tasks: Book travel, order gifts, coordinate local errands — from handymen to lockboxes — whatever keeps things running smoothly.
  
  
• Real Estate Operations: We close over 120+ deals a year (and growing fast). You’ll assist with property management, communication, and tech tools that keep the engine running.
• Transaction Coordination: Oversee all aspects of real estate transactions from contract to close, ensuring deadlines are met, documents are accurate, and communication flows smoothly between all parties. Track contingencies, inspections, and closings while keeping the executive informed and minimizing last-minute surprises.

• Project Management: Manage ongoing business and property-related projects, keeping tasks organized, timelines on track, and stakeholders accountable. Anticipate roadblocks, communicate progress updates, and ensure projects are completed efficiently and aligned with company goals.

Skills & Experience That Set You Apart

• 2+ years supporting a fast-moving executive — ideally in real estate or a similar entrepreneurial environment.
  
  
• A master of follow-up and follow-through. You live by your task tracker and love closing loops.
  
  
• Exceptionally organized and tech-savvy. You can figure out any software within an hour if needed.
  
  
• Excellent written communication. You write clearly, confidently, and professionally.
  
  
• A positive, professional personality. You bring energy, warmth, and reliability to every interaction.
  
  

Why This Role Matters

You won’t just be “an assistant.” You’ll be a core part of a growing organization with multiple business lines, working directly with the owner. As we scale, this position will only grow in responsibility and importance. If you’re ambitious, detail-driven, and thrive in a high-performance environment — you’ll love this.

To Apply

Submit your résumé and a short cover letter explaining:

• Why this role excites you
  
  
• How your experience makes you a great fit
  
  
• An example of a time you took initiative to solve a problem before anyone asked