AR & HR Coordinator

Moreno & Associates, Inc. is a family-owned and operated commercial building maintenance contractor, proudly serving Silicon Valley and the Greater Bay Area since 1993. As a leading provider of facility services—including janitorial, painting, handyman, graffiti abatement, floor cleaning, and more—Moreno & Associates is committed to delivering high-quality solutions with a personal touch. The AR & HR Coordinator plays a vital role in supporting both the finance and human resources functions, ensuring smooth operations and excellent service for both internal teams and clients. This position offers the opportunity to work in a collaborative environment where your contributions directly impact the success of the organization.

Responsibilities

• Maintain confidentiality of sensitive company and employee information
• Manage the full accounts receivable cycle, including invoicing, billing, cash application, and reconciliations
• Process incoming payments via checks, credit cards, and electronic transfers
• Prepare AR and payroll-related journal entries and assist with month-end closing activities
• Support financial reporting, analysis, and process improvements within the Finance and HR departments
• Support the Director of HR with recruiting, staffing, onboarding, and employee training programs
• Assist with HR projects and help ensure compliance with employment labor laws, FMLA, and company policies
• Collaborate with HR and Finance teams to resolve discrepancies and support cross-functional initiatives
• Stay updated on relevant accounting and HR regulations and policies
• Answer and redirect phone calls, greet visitors, and support general office operations as needed

The list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• 3+ years of experience in accounts receivable and human resources roles
• Proficiency in Microsoft Office Suite and/or Google Suite; ability to learn company-specific systems
• Hands-on experience with ERP systems (such as Winteam) is a strong plus
• Experience supporting payroll processing and payroll accounting
• Strong understanding of HR principles, practices, and relevant regulations
• Excellent attention to detail, organizational, and time management skills
• Effective communication and interpersonal abilities
• Ability to work independently and collaboratively in a fast-paced environment
• Proficiency in English - Spanish speaking preferred

Compensation

$30.00 - $35.00 per hour /full-time position in-office. Schedule: 8 hours per day, Monday – Friday.