Recruiting Operations Specialist

Apply now: Recruiting Operations Specialist , location is Remote . The start date is ASAP for this 8 month contract position.

Job Title: Recruiting Operations Specialist

Location-Type: Remote

Start Date Is: ASAP

Duration: 8 month contract, potential to extend/convert

Compensation: $110/hr

Job Description:
Seeking a Recruiting Operations Specialist to support and optimize recruiting systems, workflows, integrations, and process efficiency for a high-growth talent organization.

Day-to-Day Responsibilities:

• Administer and optimize Greenhouse configurations, workflows, templates, and system settings

• Respond to recruiting systems tickets submitted through JIRA

• Configure, test, and implement system updates and enhancements

• Standardize recruiting processes and automate manual workflows where possible

• Support integrations across recruiting tools and partner with technical teams on custom solutions

• Build compliance checks, alerts, audits, and reporting processes

• Manage vendor-related technical issues and act as liaison for recruiting systems support

• Create and maintain documentation, enablement materials, and self-service resources

• Partner cross-functionally with recruiting, people operations, IT, onboarding, and hiring teams

• Balance reactive support work with longer-term systems and process improvement initiatives

Requirements:

• Must-Haves:

  • 5 years of experience in recruiting operations, HR operations, recruiting systems, or related fields

  • Strong hands-on Greenhouse ATS experience, clearly reflected on the resume

  • Experience with systems configuration, settings, workflows, templates, and permissions

  • Ability to troubleshoot recruiting tech stack issues and support integrations

  • Experience improving recruiting processes and reducing manual work

  • Strong project management skills with ability to manage ambiguous asks and drive execution

  • Ability to prioritize urgent tickets against ongoing project work

  • Strong communication skills with ability to explain technical concepts to non-technical stakeholders

  • Enablement mindset with experience supporting recruiters and building documentation

  • Comfort working in fast-paced, high-growth environments

• Nice-to-Haves:

  • Experience with JIRA, Workday, Gem, ModernLoop, LinkedIn Recruiter, or similar tools

  • Experience with compliance reporting, audits, or controls

  • Familiarity with APIs, Zapier, Google Apps Script, or system connection tools

  • Experience with vendor management and recruiting system integrations

  • Background supporting technical recruiting organizations

  • Experience with analytics, reporting, or data visualization tools

  • Experience at large-scale tech companies or complex hiring environments

  • Familiarity with CodeSignal or similar assessment platforms

  • Background in instructional design or enablement content development

Strong Positive Signals

• Greenhouse Administrator or Superuser experience with configuration responsibilities (workflows, permissions, templates, integrations)

• Experience owning or improving recruiting system workflows rather than only using the tools

• Background supporting large tech companies or organizations hiring at scale

• Experience working directly with recruiters to solve systems issues or automate processes

• Demonstrated process optimization or automation projects within recruiting systems

• Experience working with multiple recruiting technologies (Greenhouse, Gem, ModernLoop, JIRA, Workday)

• Experience managing integrations between recruiting tools and vendors

• Evidence of project ownership for systems improvements or implementations

• Experience building documentation, enablement resources, or internal knowledge bases

• Comfortable working in high-growth or fast-paced recruiting environments

Strong Negative Signals

• No Greenhouse experience or only experience with other ATS platforms (Workday-only ATS experience is not sufficient)

• Candidates whose experience is primarily recruiting, coordination, or HR generalist work without systems ownership

• Profiles focused on programmatic recruiting operations such as referrals, onboarding programs, or employer branding

• Experience limited to small early-stage startups without formal recruiting infrastructure

• Candidates focused on high-volume entry-level recruiting environments (retail, hospitality, call centers)

• Individuals who have only used ATS tools but never configured or administered them

• Lack of experience troubleshooting recruiting tools, integrations, or workflows

• Candidates who primarily worked in non-technical HR operations roles without recruiting tech exposure

Benefits:

This role is eligible to enroll in both Mondo's health insurance plan and retirement plan. Mondo defers to the applicable State or local law for paid sick leave eligibility