Litigation Legal Secretary

Job Summary

A prestigious Downtown Los Angeles law firm is seeking an experienced Litigation Legal Secretary to support a dynamic defense litigation team. This direct hire opportunity is ideal for a polished legal administrative professional with strong litigation support experience, excellent calendaring skills, and hands-on state and federal e-filing knowledge.

The Litigation Legal Secretary will work closely with attorneys and paralegals in a fast-paced, deadline-driven environment where accuracy, professionalism, and attention to detail are highly valued. This role offers the opportunity to join a respected legal team with supportive leadership, strong collaboration, and room to grow within a stable and professional law firm setting.

Key Responsibilities

- Support attorneys and paralegals with defense litigation matters from case initiation through trial preparation.
- Draft, format, proofread, and revise pleadings, correspondence, discovery, motions, and other legal documents.
- Manage attorney calendars, court deadlines, hearings, depositions, and litigation-related reminders.
- Prepare and submit state and federal court filings, including electronic filings, in compliance with applicable rules.
- Coordinate trial preparation materials, including trial binders, exhibits, indexes, and supporting documentation.
- Handle complex administrative tasks, document management, and workflow coordination in a high-volume legal environment.

Compensation and Benefits

- Salary range: $80,000 to $100,000 per year.
- Competitive pay offered at $95,000 to $100,000, depending on experience.
- Direct hire opportunity.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:

The pay transparency policy is available here:

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support defense litigation attorneys with legal document preparation, calendaring, court filings, and case administration.
- Manage state and federal e-filing processes with accuracy and knowledge of applicable court rules.
- Coordinate litigation deadlines, trial preparation materials, and administrative workflow for attorneys and paralegals.

- 3 to 5 years of litigation legal secretary experience.
- Strong defense litigation experience is required.
- Solid knowledge of court rules, deadlines, calendaring procedures, and legal filing requirements.
- Hands-on experience with state and federal e-filing.
- Proficiency with Microsoft Office is required.
- Experience with legal technology and document management systems, including iManage, Best Authority, Adobe Acrobat, and LawTime, is highly preferred.
- Excellent proofreading, formatting, organizational, and document production skills.
- Strong attention to detail, accuracy, and ability to manage multiple deadlines with confidence.
- Professional communication skills and the ability to work effectively with attorneys, paralegals, court personnel, and internal teams.

Preferred Qualifications

- Experience supporting defense litigation teams in a mid-size or large law firm environment.
- Familiarity with preparing trial binders, exhibits, tables of authorities, and complex litigation documents.
- Advanced proficiency with iManage, Best Authority, Adobe Acrobat, and LawTime.
- Ability to work independently while contributing to a collaborative legal support team.