Office Assistant (Typing)

Job Description and Duties

Applicants who previously applied to JC 479383 will not need to reapply as your application will be considered for this vacancy.

Processes all CHP 215, Notice to Appear, and CHP 281, Notice to Correct, CHP 214, Written Warning, CHP 267, Notice of Parking – Registration Violation, CHP 239, Notice to Defendant/Proof of Service, and CHP 411, Notice of Correction and Proof of Service. Processes, duplicates, files and distributes all CHP 202, Driving Under the Influence Arrest – Investigation Report, and CHP 216, Arrest – Investigation Report. Processes all subpoenas received in the Area office by duplicating and distributing to appropriate supervisors and entering into our Clerical tracking spreadsheet. Processes requests for records including requests for CHP 555, Traffic Collision Reports. Completes and maintains CHP 251, Counter Receipt. Processes all Formal/Informal Discovery Requests, Subpoena Dues Tecum, Complex/Simple Public Records Requests. Continuously complete and maintain the CHP 520, Area Public Records Act Request log. Serves as the primary receptionist, answer incoming calls and provide information to the public, departmental employees, and other governmental agencies or direct calls to the appropriate personnel. Processes 180's, Vehicle Report, for stolen, recovered, stored and impounded vehicles, logs information into the computer and sends storage and recovered vehicle notices to registered and legal owners. Types miscellaneous memorandums, forms and other documents as required. Copies any/all correspondence prior to mailing for Area files(s). Logs, tracks, prepares, and processes CHP 735's, Incident Response Reimbursement Statement, for officers involved in the arrest of defendants driving under the influence and send to accounting for processing in a timely manner. Performs other duties, within the scope of the classification, as assigned.

You will find additional information about the job in the .

Working Conditions

The Office Assistant works 40 hours per week in an office setting. Work hours are from 8 a.m. to 5 p.m. (Monday-Friday). An assigned workspace is provided.

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
• The position(s) require(s) a Background Investigation be cleared prior to being hired.

This position requires the ability to type at a minimum speed designated on the Classification Specifications (link available in the minimum requirements section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed prior to being hired. Additional information regarding acceptable typing tests:

The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing. Each questions must be numbered and addressed in the same order as depicted below. Limit responses to two, single spaced pages, using Arial 12-point font, addressing the following:

1. Describe your background, experience, skills, and education that make you the most qualified candidate for this position.
2. Describe your experience working in a team environment and how you developed productive working relationships with peers, management, and external partners. Include your experience working with highly confidential and sensitive matters, and your ability to take direction, work independently, and multi-task.
3. Describe your approach to providing excellent customer service.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Interpersonal skills
• Time management
• Attention to detail
• Initiative
• Adaptability
• Desire to learn
• Ability to multitask

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire and a Statement of Qualifications with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-486711) and/or position number 388-120-1379-004 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire
• Statement of Qualifications -

  A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Applications received without the SOQ will not be considered. Résumés in lieu of the SOQ will not be considered.

  Refer to Special Requirement Section of this job posting for the SOQ questions.