Legal Front Desk Specialist

Job Summary

We are seeking a professional and detail-oriented Legal Front Desk Specialist for a contract opportunity supporting a busy legal office environment in Los Angeles, CA. This onsite role is ideal for someone who enjoys being the first point of contact for clients, visitors, attorneys, and staff while providing polished reception, switchboard, hospitality, and administrative support.

This position offers steady weekday hours, a professional office setting, and the opportunity to work closely with legal and administrative teams. The environment is fast-paced, service-focused, and collaborative, making it a strong fit for candidates who take pride in organization, professionalism, confidentiality, and creating a positive first impression.

Key Responsibilities

- Welcome and assist visitors, clients, employees, and professional staff with a courteous and polished approach.
- Answer, screen, and route incoming calls while maintaining professional phone etiquette and accurate message handling.
- Manage conference room calendars, prepare meeting spaces, and coordinate catering, beverages, supplies, and hospitality needs.
- Provide light administrative support, including invoice entry, document preparation, filing, calendar support, and Microsoft Office tasks.
- Monitor visitor access, follow office security procedures, and assist with tracking badges, phones, and other office property.
- Maintain an organized reception area, support office supply ordering, and assist with additional administrative duties as assigned.

Compensation and Benefits

- Pay Rate: $21 per hour.
- Job Type: Contract/Temporary.
- Duration: Approximately 3+ months.
- Schedule: Monday through Friday, 8:00 AM to 5:00 PM.
- Hours: 40 hours per week.
- Work Location: Onsite in Los Angeles, CA 90067.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage front desk reception, visitor support, and professional client service in a legal office environment.
- Handle incoming calls, switchboard activity, conference room scheduling, and meeting coordination.
- Support administrative tasks such as document preparation, filing, invoice entry, calendar updates, and supply organization.
- Maintain confidentiality, office security procedures, and a polished reception area.

- High school diploma required.
- Strong verbal and written communication skills.
- Professional phone etiquette and strong customer service skills.
- Ability to multitask, prioritize, and stay organized in a fast-paced professional setting.
- Proficiency with Microsoft Office Suite, especially Word and Excel.
- Ability to handle confidential information with professionalism and discretion.
- Comfortable using standard office technology and equipment.
- Professional appearance, demeanor, and interpersonal skills.
- Ability to lift up to 50 lbs.

Preferred Qualifications

- Associate or Bachelor’s degree preferred.
- 3+ years of related administrative, receptionist, or switchboard experience preferred.
- Legal office, law firm, or professional services environment experience strongly preferred.
- Switchboard or multi-line phone system experience.
- Experience supporting attorneys, executives, or professional staff.
- Strong email management, scheduling, and meeting coordination skills.