HR Assistant POST NUMBER: 467436

HR Assistant
Pay Rate: $25/hour
Location: Brea, Ca (onsite)
We are seeking an entry-level HR Assistant to join our team. This is a great opportunity for someone looking to start a career in Human Resources or someone with prior administrative experience who is interested in transitioning into HR.
Position Overview
The HR Assistant will support the HR team with day-to-day administrative functions and employee support tasks. Our team is still building internal procedures, so this role requires someone who is adaptable, patient, and comfortable in an evolving environment where processes may shift frequently.
Key Responsibilities

• Distribute and track benefits enrollment forms
• Review and follow up on employee timecards
• Collect and document doctor’s notes and employee documentation
• Answer incoming calls and respond to general HR inquiries
• Monitor and manage the shared HR inbox
• Support employee engagement efforts, including sending birthday gift cards and coordinating new-hire welcome gifts
• Assist with employment verification requests
• Send reminders to managers regarding performance review deadlines
• Provide general administrative support to the HR team
• Assist with data entry, filing, and maintaining employee records
• Support miscellaneous HR and office-related tasks as needed

Qualifications

• HR internship or 1 year of administrative experience
• Strong Excel skills (basic formulas, data entry, tracking)
• Good written and verbal communication skills
• High attention to detail and accuracy
• Organized and able to manage multiple small tasks
• Comfortable with routine, process-driven work
• Flexible and adaptable in a changing environment
• Patient and able to go with the flow as procedures evolve
• Professional and dependable

Work Environment

• Fast-changing and growing team still establishing processes
• Collaborative HR department that relies on team support
• Best suited for someone who enjoys support work, structure, and helping others

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.