Revenue & Accounts Payable Manager

Description

The main role of the Revenue and Accounts Payable Manager is to manage daily accounts receivable, ensuring deposits are made consistently for tuition, donations, camp, and other program fees. The manager will work closely with the Controller and Chief Financial Officer to ensure timely billing and payments, completing audits, interacting and assisting faculty with transactional inquiries. 

Reports To: Chief Financial Officer 

Job Type: On-site, Full-time, Hourly, Non-exempt 

The following information about the position is not to describe every facet of the position, but to give an overview. These objects include, but are not limited to:

Responsibilities and Duties: these are not written to be all inclusive and not limited to

• Performs weekly bank deposits.
• Processes bills multiple times per week and as specifically requested.
• Responsible for weekly accounts payable processing (via BILL, Divvy and QBO), ensuring accuracy and proper coding of all invoices for the school. 
• Completes monthly A/R and A/P analysis and acts as first tier collection.
• Submits annual tuition insurance application and manages tuition insurance. 
• Investigates and responds to questions on student account transactions as needed. 
• Assists with processing tuition payments, event payments and trip payments. 
• Receives, records, and processes all cash receipts received daily from all sources. 
• Prepares deposit slips and makes bank deposits as needed with oversight and approval from Controller. 
• Assists with annual audit; prepares appropriate schedules as assigned. 
• Assists with monthly closing (e.g. Account reconciliations).
• Monitors, verifies, and updates petty cash spreadsheet; counts and logs cash from various activities.
• Collaborates with development to record donations received for monthly reconciliation. 
• Reconciles Annual Fund balance on a weekly and monthly basis. 
• Provides general assistance regarding clerical administration and other support needs, including general school community events and other related responsibilities. 
• Attends school chapel on weekly basis, open houses, and other school functions as required on weekdays and weekends
• Other related duties assigned by the Chief Financial Officer. 

Benefits:

• Kaiser, UHC Health plans with school contribution up to 90%, dependent coverage up to 25%
• Guardian Dental, Vision, Life, Accident, Short/Long Term Disability, covered by school
• Retirement 401K plan with school contribution of 6%
• FSA (Flexible Spending Account for healthcare) with school match up to $1000
• Additional FSA-Dependent Care, Specified Disease, Hospital Confinement, Whole Life
• Discounted pet Insurance available 
• Paid Vacation/Personal Days, paid Holidays, paid School Breaks, Sick Leave
• Partial tuition remission is available 
• Years of service bonus
• Paid professional development and continuing education

Requirements

Qualifications:

• Eligibility to work in the USA; we are unable to provide sponsorship
• Pass background check and provide negative TB test
• Be on-site Monday through Friday during school standard hours
• Bachelor’s degree, preferred in Accounting, Finance or related field
• Minimum 2 years experience in accounting
• Proficient in QuickBooks, bill.com, and other common accounting software
• Knowledge of MS Office and Google Suite apps, especially Excel/Sheets
• Current Bloodborne Pathogens, First Aid & CPR certifications or able to attain within the first 2 months of employment

Skills and Characteristics:

• Reading, writing, speaking, listening, basic mathematics 
• Desires a highly collaborative work environment
• Values innovation and creativity 
• Growth mindset 
• Conflict resolution
• Good sense of humor 
• Pitch-in can-do, “yes....and” attitude 

Equipment / Materials:

• Apple/Mac and iOS environment with laptop and similar devices, and accessories? 
• Google Suite cloud applications 
• Integration of technology into classroom, presentation electronics, software, and accessories 
• Operate standard office equipment including copier, postage machine, laminator? 

Physical Requirements:

• Prolong sitting at a desk, with some standing, squatting, reaching, and kneeling. 
• Climb stairs and navigate sloping terrain.
• Ability to move equipment/boxes and ability to lift up to 25lbs. 

Work Environment:

• Sustain indoor artificial lighting for 90% of time or higher with backlit monitors.
• Navigate 10 acres of land with multi surfaces, multi-level with transitions.
• Surfaces including wood, linoleum, grass, concrete, dirt, gravel.
• Some loud noises depending on activities.
• Able to handle outdoor weather including bright sun to rain, and temperature from cold to hot depending on activities.