Accounting Assistant (QuickBooks Specialist)

Job Description

Job Description

About the Role

Are you an early-to-mid-career accounting professional who loves working in QuickBooks but wants a dynamic role with variety? Uninational Corporation is looking for a specialized Accounting Assistant to join our team in Newport Beach.

We are looking for a niche professional. While general accounting skills are great, we are specifically seeking someone who has experience in a commercial property management environment and possesses the skills to handle specialized industry workflows alongside standard bookkeeping.

Important Note on Location & Travel: This is a fully on-site position located in Newport Beach, CA (92660). We are specifically looking for local candidates or those who are 100% comfortable commuting to this premium coastal location daily.

Why Join Us?

• Top-of-Market Pay: We value your specialized niche skills, which is why this position pays more than comparable assistant roles in the Newport Beach area.

• Strong Benefits Package: We cover 75% of medical, dental, and vision premiums, and offer a 3% 401(k) match to invest in your future.

• Premium Location: Work in a beautifully designed, trophy property within the prestigious Koll Center Newport—just minutes from Fashion Island and the beach.

Key Property Management & Accounting Responsibilities

• Commercial Real Estate Workflows: Manage and navigate rent rolls, lease abstracts, and lease renewals with high accuracy.

• QuickBooks & Data Entry: Maintain accurate financial records and record daily transactions.

• Accounts Payable: Review, code, and enter invoices; support timely payments and manage shared accounting inboxes.

• Reconciliations: Perform regular bank and credit card reconciliations.

• Vendor Management: Set up new vendors (W-9, EIN tracking) and monitor vendor/tenant insurance certificates.

• Specialized Project Support: Assist with monthly contractor billings, AIA documentation, Lien Releases, insurance requirements, and tenant move-outs.

• Month-End Support: Assist with month-end close procedures and support day-to-day operations for multiple client accounts.

Office Support Duties

• Answer occasional phone calls and greet visitors with a positive attitude.

• Order office supplies and keep the workspace organized.

• Support the team to reach common goals, performing other administrative tasks as requested by supervisors.

Qualifications & Skills

• Commercial Property Management Experience: Strongly preferred. Proven ability to handle rent rolls, lease abstracts, and renewals is the exact niche we are looking for.

• Accounting Competency: Handled accounts payable, reconciliations, and bookkeeping workflows (extensive, decades-long experience is not required, but basic accounting competency is a must).

• Software Proficiency: Strong working knowledge of QuickBooks and Microsoft Office (especially Excel).

• Uncompromising Accuracy: Precision is of the utmost importance in this role.

• Physical Capability: Ability to move, lift, or carry office objects weighing up to 10 pounds without assistance.

Are You the Right Fit?

If you are an accounting professional with a commercial property management background looking for a stable, high-paying role in Newport Beach, we want to hear from you. Apply today with your updated resume highlighting your QuickBooks and lease/rent roll experience!

Company Description

Founded in 1979, Uninational Corporation is a well-established, full-service real estate investment and management firm with a steadily growing portfolio across California, Oregon, and Texas. We operate directly for our own account, focusing on high-quality commercial properties.

This position is based at our beautiful South Office within the prestigious Koll Center Newport in Newport Beach, CA, minutes away from Fashion Island and local beaches. We pride ourselves on stability, a professional environment, and offering top-of-market compensation for exceptional talent.

Company Description

Founded in 1979, Uninational Corporation is a well-established, full-service real estate investment and management firm with a steadily growing portfolio across California, Oregon, and Texas. We operate directly for our own account, focusing on high-quality commercial properties.\r\n\r\nThis position is based at our beautiful South Office within the prestigious Koll Center Newport in Newport Beach, CA, minutes away from Fashion Island and local beaches. We pride ourselves on stability, a professional environment, and offering top-of-market compensation for exceptional talent.