Coordinator of Authorization

Schedule: Varying hours, Monday - Friday
*Up to 20 hours per week 

Are you super organized, a great communicator, and passionate about making systems work better for people? Momentum is seeking a  Coordinator of Authorizations and help make sure individuals in our Intermediate Care Facilities for Individuals with Developmental Disabilities (ICF/DD) programs get timely access to the medical, therapeutic, and supportive services they need.

Benefits (Part-time): 

• Life Assistance Program
• Paid Holidays
• Paid Vacation/Sick/Bereavement leave
• Credit Union Benefits and Discounts
• $750.00 Referral Bonus Program
• Retirement Plan (403B)

Coordinator of Authorization Responsibility: 

• Submit and track service authorization requests with Medicaid, managed care organizations, and other funding sources.
• Monitor deadlines, expirations, and renewal dates to ensure uninterrupted care.
• Keep accurate, up-to-date records of all authorization documents and related communication.
• Work closely with nursing, therapy, case management, and direct support teams to collect documentation needed for authorizations
• Attend interdisciplinary team meetings to stay in the loop on individual needs and service plan updates
• Ensure all authorizations meet federal, state, and local regulations—including CMS and developmental disability-specific guidelines
• Help prepare reports and support audits related to authorizations and service usage
• Maintain HIPAA compliance and uphold confidentiality in all documentation and communication.
• Act as the point of contact for funding agencies when issues or delays arise
• Keep families, guardians, and internal teams informed with timely updates on authorization status
• Lead the development and implementation of IT systems to streamline authorization processes.
• Collaborate with IT, finance, and external partners to build systems that support multiple rate stacking and improved reimbursement tracking.

Coordinator of Authorization Qualifications: 

• Bachelor’s degree and a minimum of 2 years of experience in healthcare or DD services, ideally within an ICF setting
• Strong understanding of Medicaid, DD waiver programs, and reimbursement structures
• Experience with health information systems and inter-agency collaboration
• Excellent organizational, analytical, and communication skills
• Proficiency in Microsoft Office Suite and electronic health records (EHR)
• Read, write, comprehend, and communicate in English well enough to perform essential duties and responsibilities
• Ability to maintain confidentiality
• Successfully pass all post offer, pre-employment screening requirements, including criminal background check, drug screening, health screening, TB screening and provide proof of eligibility to work in the United States
• Ability to run, push, pull, bend, squat, kneel, and lift up to fifty (50) pounds

With 40 programs and service sites spanning several counties, Momentum is the largest nonprofit provider of direct support for individuals with developmental and intellectual disabilities in Southern California.

Momentum is an equal opportunity employer and is required to comply with equal opportunity legislation in each jurisdiction in which it operates. Momentum also considers qualified applicants with criminal histories for employment pursuant to California Law and, if applicable, the L.A. Fair Chance Ordinance.