Recruiting Coordinator

A prominent California-based law firm with a long-standing history of serving both public and private organizations across the state is seeking a highly organized and proactive Recruiting Coordinator to support the firm’s recruitment operations.

RESPONSIBILITIES

Recruitment Coordination & Candidate Management Lead and manage full-cycle recruiting for attorneys and professional staff, including sourcing, phone screens, interviews, offers, and onboarding coordination. Collaborate with the Director of Human Resources to assess hiring needs, hiring timelines, and recruiting strategies aligned with firm growth. Post job openings and maintain accurate entries in the applicant tracking system (ATS). Coordinate interview schedules and manage communications between candidates, recruiters, and hiring managers. Respond to candidate inquiries professionally and promptly throughout the recruiting process. Recruiting Operations & Documentation Prepare offer letters, employment documentation, and assist with onboarding logistics. Conduct reference checks, background checks, and conflicts checks in compliance with applicable laws. Maintain accurate recruiting records, metrics, and hiring documentation. Assist with reporting on hiring activity, time-to-fill, and other recruiting metrics. Manage relationships with external recruiting agencies and ensure alignment with the firm’s recruiting standards.

OTHER RESPONSIBILITIES

Ensure recruiting practices comply with California and federal employment laws, including FEHA, the California Fair Chance Act, and equal employment opportunity regulations. Maintain a positive and professional experience for all candidates throughout the recruitment process. Support additional HR or recruiting initiatives and projects as assigned. Perform additional duties as needed to support departmental and firm needs.

QUALIFICATIONS

Bachelor’s degree preferred. Minimum of 4 years of recruiting support experience, preferably within a law firm or professional services environment. Familiarity with applicant tracking systems (ATS) and HR technology tools. Knowledge of attorney and professional staff recruiting practices. Familiarity with California employment laws related to hiring, background checks, and equal opportunity employment. Strong organizational, time-management, and multitasking abilities. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). High level of discretion and professionalism when handling confidential information.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

This position requires regular on-site attendance and is a fully in-office role. Ability to lift and carry items up to 25 pounds, including office supplies, files, mail bins, and packages. Frequent walking, standing, and bending when assisting with onboarding logistics or organizing materials. Ability to remain seated for extended peri