Property Manager / Executive Assistant

Position Summary

The Executive Assistant / Property Manager provides high-level administrative support to the CEO while overseeing the day-to-day operations and management of assigned properties. This dual role position requires strong organizational skills, discretion, and the ability to manage multiple priorities across both executive support and property management functions.
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Key Responsibilities
Executive Assistant Duties

• Provide comprehensive administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements
• Serve as a gatekeeper and liaison between executives, internal teams, and external stakeholders
• Prepare reports, presentations, and correspondence with a high level of accuracy and professionalism
• Manage confidential information with discretion and integrity
• Assist with project coordination, tracking deadlines, and ensuring timely completion of initiatives
• Coordinate and support meetings, including agendas, minutes, and follow-ups
• Handle expense reporting, invoicing, and basic budgeting tasks

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Property Management Duties

• Oversee daily operations of assigned properties (residential and/or commercial)
• Coordinate maintenance requests, vendor services, and property inspections
• Manage tenant communications, including inquiries, complaints, and lease-related matters
• Assist with leasing activities, including marketing, tenant screening, and onboarding
• Ensure properties comply with local, state, and federal regulations
• Track rent collection, prepare reports, and assist with financial oversight
• Maintain accurate property records, contracts, and documentation
• Coordinate move-ins, move-outs, and property turnover processes

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Qualifications

• Bachelor’s degree or equivalent experience preferred
• 3+ years of experience in executive support, property management, or a related field
• Strong organizational and time management skills with the ability to multitask
• Excellent written and verbal communication skills
• High level of discretion and professionalism
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with property management software (e.g., AppFolio, Yardi, Buildium) is a plus
• Knowledge of basic accounting principles preferred

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Key Competencies

• Attention to detail and accuracy
• Problem-solving and critical thinking
• Strong interpersonal and customer service skills
• Ability to work independently and proactively
• Adaptability in a fast-paced environment

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Work Environment & Expectations

• Ability to manage both administrative and operational responsibilities
• Occasional travel to property sites may be required
• May require availability outside standard business hours for urgent property needs

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Compensation and Benefits:

• Compensation: $80,000 – $85,000 annually, plus performance-based bonus tied to KPIs established by the CEO
• Benefits: Comprehensive benefits package including Medical, Dental, and Vision coverage
• Retirement: 401(k) plan with company match