Administrative Facilities Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to join our team in San Diego, California. In this Contract-to-permanent position, you will play a key role in ensuring the smooth operation of our office and facilities, providing essential support to both internal teams and external vendors. The ideal candidate will be attentive to detail, proactive, and capable of managing multiple tasks efficiently.

Responsibilities:
• Coordinate with facility vendors, including plumbers, electricians, and other service providers, to ensure timely and effective resolution of maintenance needs.
• Maintain an inventory of facilities-related supplies, placing orders as necessary to ensure uninterrupted office operations.
• Assist with office relocations and room configurations, ensuring spaces are optimized for functionality.
• Prepare meeting spaces and support in-office events, ensuring readiness and smooth execution.
• Manage and respond to requests through a ticketing system, ensuring prompt and clear communication.
• Conduct routine inspections of the office suite to identify maintenance needs or areas for improvement.
• Perform general administrative tasks such as processing parking validations, managing tickets, and addressing daily office requirements.
• Support office organization by restocking kitchen supplies, covering reception duties, and maintaining clean and functional common areas.
• Address facilities-related inquiries, ensuring a high standard of workplace experience for employees and visitors.• Proven experience in administrative support or facilities coordination.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication skills, both written and verbal, for effective interaction with vendors and team members.
• Familiarity with ticketing systems or equivalent tools for managing and tracking requests.
• Ability to conduct facility inspections and identify areas needing maintenance or improvement.
• Experience with vendor management and maintaining well-organized relationships.
• Proficiency in basic office tasks, including scheduling, calendar management, and answering inbound calls.
• A proactive mindset with attention to detail and a commitment to maintaining a well-functioning office environment.