Bureau Specialist

Job Description and Duties

Under the general direction of the Staff Services Manager II, Analysis and Advocacy Section Chief, the Staff Services Manager I (Specialist) functions as a highly skilled subject matter expert responsible for independently performing a variety of nonsupervisory functions including research and evaluation in preparation of difficult and sensitive program recommendations and decision-making, risk management, priority setting, and coordination of projects and assignments impacting the Holder Operations Bureau (HOB), Unclaimed Property Division (UPD), and the State Controller’s Office This requires that the incumbent exercises a high degree of independence, while using sound judgment in making decisions related to research assignments, data analytics, and decision-based reports used by the UPD’s management team in setting the direction for the Bureau and Division. The incumbent is expected to take initiative and make independent decisions on how to complete assignments provided by management, foster an inclusive work and learning environment that promotes the use of teamwork and integrates division and departmental values in the relationship, as well as ensure performance, integrity, and execution of Bureau business functions.

Duties Performed:

(Candidates must perform the following functions with or without reasonable accommodations.)

• Act as a subject matter expert, lead independent research, analyze, and make data driven decisions on Bureau wide process improvements. Lead critical and complex project assignments with internal and external stakeholders and project team members; lead collection and evaluation of policies, procedures, laws, rules, regulations, documents, data, make necessary updates and train staff on policy and process changes.

• Advise on critical and complex issues/problems and recommend solutions/alternatives; review the most complex policies and draft issue paper/white papers. and request for legal opinions initiate speculative analysis related to impact, which may require external research and reviews.

• Act as subject matter expert and lead on complex new legislation’s impact, or potential impact, on holders of unclaimed property and the HOB. Lead analysis on existing regulations to determine if they are obsolete or inconsistent with current law and advise on changes to existing program policies and regulations. Lead critical new legislation and prepare data to support recommendations. Lead preparation on reports for the Legislature, Budget Change Proposals, and annual reports as needed.

• Manage and advise contracted services used by the Bureau.

• Lead relationships with external and internal stakeholders to effectively provide relevant information on business processes, including but not limited to, interpreting and applying the most complex laws and regulations related to unclaimed property procedures, policies, budget impacts, cost analysis, resources, and contracts.

• Lead management of special assignments, including communication with other agencies and state agencies on projects which may include setting timelines, priorities, impact studies, risk analysis, data analysis and forecasting etc. Lead meetings involving the most complex, critical, and highly sensitive subjects.

• Participate in internal/external meetings, taskforces, and workgroups.

You will find additional information about the job in the .

Working Conditions

This position is located in Rancho Cordova on White Rock Road, between Mather Field Road and Zinfandel Drive just off US 50 offering free parking is situated in the family-friendly suburbs of Sacramento. There is an abundance of nearby shopping centers and dining options with public transportation accessible nearby via Sacramento Regional Transit’s bus and light rail systems.

This position is eligible for hybrid telework under California Government Code Section 14200 for eligible applicants residing in California. All telework schedules are subject to change and may be reevaluated at any time. Specific telework arrangements may be discussed in more detail with the respective hiring manager. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the State Controller's Office policies.

Special Requirements

A Statement of Qualifications is required; please see ‘Required Application Package Documents’ for instructions.

Take the required examination here: Staff Services Manager I (Specialist) Examination

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of principles and trends of public administration, including management and staff services’ practices, such as: collective bargaining, personnel services, planning, program evaluation, and other related areas.

• Excellent communication skills.

• Experience in project management.

• Strong interpersonal and multitasking skills.

• Ability to work well with changing assignments and priorities.

• Experience researching, interpreting, and applying laws and regulations.

• High level of independence and initiative.

• Experience in data analysis and report development.

• Good judgment.

• Organized in managing work and meeting deadlines.

• Experience in Microsoft Word, Excel, SharePoint, and PowerPoint.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Please submit a Statement of Qualifications (SOQ) addressing the questions below with your application.

  1. Describe your experience with the Budget Change Proposal (BCP) process, including how to justify costs and explain impacts on other programs.
  2. Describe your experience managing multiple programs and projects at one time. How did you collaborate with team members and stakeholders to ensure the project deliverables were suitable and completed timely? Please be specific.