Records Management Specialist

Records Management Specialist

BB&E is an employee-owned full service civil and environmental engineering and consulting firm, headquartered in Northville, Michigan, which services both the Federal and Industrial sectors throughout the United States. BB&E team members provide Environmental Consulting, Facilities Engineering and Program/Project Management Services to Federal and private sectors.

Position Summary

BB&E is seeking a dynamic and detail-oriented Records Management Specialist to join our team supporting our NASA Environmental Services contract at Ames Research Center in Mountain View, CA.

Job Duties & Responsibilities

• Full document lifecycle management of NASA Ames Restoration records

• Interpret and apply regulations governing written and electronic records maintenance, retention/ retrieval to support physical configuration audits, engineering requirements verification closure activities, project and management status reviews.

• Protect sensitive and/or permanent records with proper disposition and user access controls

• Publish quarterly updates to the Federal Administrative Record Index for public viewing and public notices when documents are available for viewing

• Record changes to document management and update the standard operating procedures and the Ames Environmental Records Management Plan

• Maintains an information system for tracking quality assurance programmatic/resource information.

• Provide management and project personnel with expert advice, guidance and recommendations regarding agency records management policies and procedures.

• Prepare necessary NASA forms for the disposition, transfer and/or destruction of electronic artifacts in coordination with Division Records Custodians and OSI Records Liaison Officer.

• Collaborate with other departments and NASA Centers, as required.

Requirements

Key Qualifications

· A strong background in environmental compliance and restoration is required

· Must be adept at problem-solving, including identifying issues and developing solutions

· Demonstrate exceptional project management skills and abilities

· Able to communicate clearly, both written and orally

· Able to effectively read and interpret information, present numerical data, and skillfully gather and analyze information

· Able to prioritize assignments to use time efficiently

· Must be dependable, able to follow instructions, and be responsive to management direction

· Knowledge and experience with California or Federal Environmental laws and regulations

· Professional registration and/or certifications in fields of expertise preferred

Experience & Education

· Minimum 5 years’ experience in Environmental Restoration Records Management is required

· A bachelor’s degree in engineering or sciences is required ; a master's degree is desired

Physical Requirements

• Must be able to walk, sit, and/or stand for extended periods for multiple days/weeks
• Able to operate office equipment, including computer, copy machine, phone, etc.
• Capable of light lifting, up to 50 lbs.
• Working conditions:
• Able to work both indoor/outdoor (with exposure to the elements)
• Able to walk/climb/knee/crouch and reach
• Able to work on rough terrain when necessary
• Able to work in confined spaces and/or heights
• Able to wear the required PPE, minimally use gloves, a hard hat, a respirator, and steel-toe boots that may be in combination with protective clothing/suits, a respirator, and/or a fall restraint/recovery harness
• Exposure to hazards/contaminants at times

Benefits

Compensation, Benefits & Perks

· Competitive compensation packages

· Participation in the Employee Stock Ownership Plan – BB&E is 100% employee-owned!

· Discretionary bonus

· *Medical, Dental, and Vision Insurance with health care concierge

· *Employer provided Short-Term & Long-Term disability

· *Employer provided Life insurance

· *Employee options for supplemental life, supplemental accident, critical illness, hospital indemnity, and Identity theft protection benefits

· *Generous PTO plus 11 paid holidays

· Traditional & Roth 401(k) options with fully vested employer match

· Tuition reimbursement & professional development

· Employee referral program

· Employee discounts

· Employee Assistance Program (EAP)

· Pet insurance discount

*Applies only to full-time employees

* BB&E is an Equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.