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Administrative Assistant POST NUMBER: 466277

Irvine, CA

Our client is seeking a reliable and detail-oriented Administrative Assistant to support day-to-day office operations and help keep the team organized and running smoothly. This role is ideal for someone who enjoys being the go-to support person, managing multiple priorities, and contributing to a collaborative office environment.

Key Responsibilities

  • Provide general administrative support to leadership and team members

  • Manage calendars, schedule meetings, and coordinate logistics

  • Answer phones, route inquiries, and serve as a point of contact for internal and external stakeholders

  • Prepare, edit, and format documents, reports, and presentations

  • Maintain organized electronic and physical filing systems

  • Assist with onboarding support, office coordination, and supply management

  • Process invoices, expense reports, and basic data entry as needed

  • Support special projects and ad-hoc administrative tasks

Qualifications

  • 1–3 years of experience in an administrative or office support role

  • Strong organizational and time-management skills

  • Excellent written and verbal communication skills

  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

  • Ability to multitask, prioritize, and work independently

  • Professional, dependable, and detail-oriented

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
Posted 2026-05-13

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