Temporary Administrative Assistant I

Temporary Administrative Assistant I Location Hybrid work in Los Angeles, CA :

For over 50 years, Bet Tzedek Legal Services has provided high-quality, free legal services to Los Angeles' most vulnerable residents. Bet Tzedek's is looking for a candidate who is professional, driven, a strong and courteous communicator, and passionate about social justice issues to support our Small Business Development team on a time-limited bases. Our Small Business Development Project assists small business owners, particularly small business owners from underrepresented and marginalized communities, with their business-related issues as they seek to start, maintain, or grow their business. This position is a time-limited and temporary position and with an end date of June 30, 2025.

This position is eligible for Bet Tzedek Legal Services' hybrid/remote workplace designation. At the discretion of the immediate supervisor, the employee may be required to work in the office or other locations to meet workload/business obligations. This requirement may be on a temporary or ongoing basis.

Requirements:

ESSENTIAL DUTIES:

• Maintain project and legal files and enter case, client, and community engagement information into legal database on a daily basis;
• Data entry, scanning, copying, word processing, create and maintain spreadsheets, process case files, and other administrative duties;
• Clearly and professionally communicate with clients, staff, pro bono counsel, volunteers, community partners, service providers, other agencies, and the general public, as needed;
• Manage regular flow of project information according to project processes;
• Prepare and organize spreadsheets, reports, correspondence, communications, flyers and other documents as needed, and ensure consistency of project data across all systems;
• Provide other general administrative support as requested, including recommending and implement improvements to project processes and systems;
• Assist in conducting intakes for potential clients as needed;
• Assist in organizing and producing webinars, trainings, tabling at events, and other multiparty events on Zoom, Microsoft Teams, other virtual platforms, in person or by communicating with multiple stakeholders and registrants;
• Assist in the production of educational videos for small business owners by communicating with different stakeholders and organizing a team agenda;
• Other duties as assigned by supervisor or directing attorney.

QUALIFICATIONS:

• AA/AS and/or BA/BS or equivalent work/life experience (required);
• Proficiency with MS Office (including Word; Power Point; Excel) and Adobe PDF (or equivalent software) (required);
• Proficiency with NetDocuments or other web-based document management system (preferred).
• Proficiency with case management systems (Kemp's PRIME, JusticeServer, LegalServer) (preferred);
• Spanish proficiency and ability to provide written and oral Spanish and English translation (preferred);
• At least 1-2 years of law firm or legal nonprofit experience (preferred);
• At least three years in professional office work environment (strongly preferred);
• Demonstrate an understanding and commitment to Bet Tzedek's mission of equal justice for all and Bet Tzedek's core values of leadership, community-based advocacy,
• and innovation (required);
• Demonstrate a commitment to diversity, equity, and inclusion (required).

How To Apply :

• Email letter of interest and resume to [email protected], subject, “Administrative Assistant, SBD.”

Note: This position is a, temporary position dependent upon funding. All positions are subject to funding; ongoing funding or employment is not assured.

Bet Tzedek is a unionized environment. Our salary range for unionized positions reflects our agreed upon step placement system, and the final offer extended to candidates is based on an internal equity review and candidates' relevant experience, skills, background, and bar date, if applicable.

To best serve our communities, Bet Tzedek seeks diverse staff with cultural competency reflecting our client populations. We strongly encourage candidates from traditionally underrepresented communities and historically oppressed groups to apply.

Salary:

$60,121.39 - $75,577.90 (DOE/DOQ)