Accounts Payable and Receivable Specialist

1920 Alcott Avenue Chico, CA 95926 ph. (530) 899-8922 fx. (530) 899-8517

Mechoopda Indian Tribe of Chico Rancheria

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POSITION DESCRIPTION

Job Title: Accounts Payable and Receivable Specialist

Reports To: Director of Finance

Supervises: None

Classification: Hourly

Anticipated Starting Salary: $22.00 - $24.00/hour

Full-time, benefit-eligible

Position Summary

Under the supervision of the Director of Finance, the Accounts Payable and Receivable Specialist (Specialist) is responsible for the processing of Accounts Payable, Accounts Receivable, Payroll, and other financial transactions for the Tribal Government and the Tribes Enterprises. The duties include daily bookkeeping and record keeping, and the preparation of records for financial audits. The Specialist maintains confidentiality, keeps current and updated files, and is responsible for computerized payroll, accounts payable and accounts receivable for assigned departments.

Specific Responsibilities

• Maintains bookkeeping databases and spreadsheets, updating information needed
• Establishes and maintains relationships with new and existing vendors and customers
• Sets up and maintains vendor files in accounting system, including uploading and updating of W9s on an annual basis
• Verifies proper authorization of expenses (i.e., appropriate approvals, receipt of supporting documents, etc.)
• Processes timely and accurate payroll, bill payment, and general ledger coding while adhering to all applicable state, federal, and Tribal financial policies and procedures
• Manages and tracks billing and incoming payments including creation of invoices, statements, reports, and other records and communicating with customers regarding payment plans
• Maintains payroll records, deductions schedules, and tax payments and processes year-end tax forms including Form 1099s and W2s
• Analyzes workflow processes and provides suggestions to increase efficiency
• Timely responds to internal and external financial inquiries/issues
• Prepares and records funds for bank deposits
• Completes and manages draw process for assigned projects
• Provides required schedules, registers, and reports as needed, for all entities
• Maintains confidentiality of documents
• May assist departments with procurement process
• Other duties as assigned by Director of Finance

Additional Information

• While performing the duties of this job, the employee is regularly required to have full range of mobility in upper and lower body; be able to reach overhead; be able to work in various positions, including stooping, standing, bending over, sitting, kneeling and squatting for extended periods of time; be able to lift, pull and push materials and equipment to complete assigned job tasks; and be able to frequently lift 20 pounds of weight throughout the assigned workday.
• Preference in hiring is given to qualified American Indians in accordance with the Indian Preference Act (Title 25 U.S. Code § 472 and 473). Applicants claiming Indian preference must submit verification by tribe of affiliation or other acceptable documentation of Indian heritage.
• Must be eligible for coverage under the Tribe’s vehicle insurance policy.
• All offers of employment are contingent upon:
• Successful completion of background check with adjudication;
• Successful reference check

Note: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The Mechoopda Tribe of Chico Rancheria reserves the right to revise this job description at any time. The job description is not to be construed as a contract for employment.

Requirements

Minimum Qualifications

These entry qualifications would normally be obtained through an associate’s degree in Accounting or Bookkeeping and two years of related work experience which demonstrates the knowledge and abilities to complete the listed responsibilities:

General bookkeeping concepts and practices

Demonstrated understanding of the terminology and processes used in an automated accounting system

Knowledge of the procedures and practices of an automated accounting system

Knowledge of laws and regulations relating to accounting, specifically governmental accounting standards

Ability to compute and record numerical data and perform computer data entry accurately

Ability to maintain and organize records, interpret technical procedures, present information effectively, and respond to questions from staff and vendors

Demonstrated ability to operate computers and various software including fund accounting software and spreadsheets; must be able to operate standard office equipment

Proficiency with Microsoft Office (Word, Excel, and PowerPoint)

Demonstrated ability to work effectively with people of various backgrounds and demeanor