Senior Accounts Payable Specialist

Description

The Senior Accounts Payable Specialist is responsible for supervising and guiding operations in the accounts payable function. This position must strike a balance between maintaining trustful relationships and ensuring timely processing, exhibiting professionalism and trustworthiness. In addition, this position must possess excellent communication and interpersonal skills, as well as an ability to work independently.

KEY RESPONSIBILITIES:

The following reflects the essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time.

• Manage and perform the day-to-day Accounts Payable activities driving performance metrics.
• Develop policies and procedures for the Accounts Payable department.
• Produce and analyze Accounts Payable reports.
• Manage and balance workload within the team.
• Enforce adherence to state and local tax requirements.
• Assist with month-end close as needed including reconciliation of A/P-related accounts.

People Management

• Participate in recruiting and onboarding new team members.
• Train and mentor team members.
• Maintain a team culture and cultivate effective workplace communication and transparency. 
• Provide and engage the team with periodic training to develop and enhance skills. 
• Ensure the team maintains and develops positive business relationships by demonstrating our values with subcontractors, vendors, and other Total Industries associates.
• Manage scheduling to ensure a balanced workload, adequate backup and coverage.
• Ensure consistent attainment of department KPIs. 
• Ensure that all safety protocols and other company policies are followed by your team.
• If applicable, review and approve timecards, ensuring timekeeping compliance.

Requirements

QUALIFICATIONS & SKILLS:

• Bachelor’s degree in accounting or related field.
• 5 years related experience, or equivalent combination of education and experience.
• Commitment to excellence and a high level of accuracy. 
• Excellent written and verbal communication skills. 
• Ability to prepare reports and business correspondence. 
• Demonstrated ability to calculate figures and amounts such as discounts, interest, and percentages. 
• Ability to understand and follow written and verbal instructions. 
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. 
• Ability to work independently and collaboratively. 
• Demonstrated ability to act in a way that is consistent with our values. 
• Ability to use a variety of information technologies is essential, including e-mail, word processing and spreadsheets (MS Office 365). 
• The ability to work at a branch office daily, if qualified for hybrid work-from-home status, then the ability to work independently at a home office that has high speed internet, with minimal to no distractions during work hours (7:30am-4:30pm).
• Qualified background check and drug screening.

PHYSICAL ENVIRONMENT:

• The position operates in a professional office environment with the requirement to visit and walk around a warehouse with fluctuating temperatures.
• Spend most days seated at a desk, working at a computer terminal to input data, handle phone calls, and exchange texts. 
• Use the computer as a telephone, messenger, and work tool, so expect to wear a headset and use both a keyboard and mouse frequently throughout the day.
• Regularly sit, stand, and walk for long and short distances.
• Hear with or without correction to be able to interpret and receive information and directions.
• Communicate, verbally and in written form, regularly to describe and explain detailed, important, and accurate instructions internally and directly with customers.??
• Occasionally lift and/or move material up to 25lbs.
• Occasionally stoop, kneel, or crouch.
• Noise level is usually moderate.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time.

The policy of RJMS Corporation is to hire, train, and promote all persons in all job groups in accordance with the law, without regard to race, color, religion, sex, sexual orientation, age, marital or military status, national origin, gender identity, the presence of any sensory, mental, or physical disability, genetic information, or any other status or characteristic protected by local, state, or federal law. RJMS CORPORATION is an equal employment opportunity and affirmative action employer.