Administrative Assistant

We a seeking an Administrative Assistant to join a non-profit organization in Pauma Valley, CA to support their office operations.

Temp to Hire, $22-$23/hr DOE
Part-Time: 25 hours per week

Schedule: Monday & Friday 8-4, Tuesday & Thursday 9-2, & Wednesday off

Duties:

-Manage calendar appointments and schedule meetings for team members

-Answer phone calls and respond to inquiries with professionalism and courtesy

-Maintain organized filing systems for documents and records

-Utilize QuickBooks for basic accounting tasks and financial record keeping

-Assist in proofreading documents to ensure accuracy and clarity

-Handle clerical duties such as data entry, correspondence, and office management tasks
Provide bilingual support as needed to facilitate communication with clients or partners

-Operate phone systems effectively, demonstrating excellent phone etiquette

Qualifications:

-Proven experience in an administrative role or similar position

-Strong organizational skills with the ability to prioritize tasks effectively

-Proficiency in QuickBooks, a plus
-Excellent verbal and written communication skills, including proofreading capabilities

-Familiarity with office management procedures and clerical tasks
-Bilingual in Spanish, a plus
-Ability to work independently as well as part of a team

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

• non-profit •government, Administrative Support • Calendar Management • Meeting Coordination • Scheduling • Customer Service • Professional Phone Etiquette • Multi-Line Phone Systems • Data Entry • Document Management • Filing Systems • Records Maintenance • Office Administration • Clerical Support • Correspondence Management • QuickBooks • Basic Accounting • Financial Record Keeping • Invoice Processing • Proofreading • Written Communication • Verbal Communication • Bilingual Communication (Spanish) • Microsoft Office Suite • Organizational Skills • Time Management • Attention to Detail • Prioritization • Problem Solving • Team Collaboration • Independent Work • Office Management Procedures • Appointment Scheduling • Client Relations • Confidential Information Handling • Accuracy and Compliance