Accounts Payable Associate - Temporary to Permanent

Title : Temporary to Permanent Accounts Payable Associate

Location: Los Angeles, CA

Details: Hybrid - 2 days per week in office required

About Kayne Anderson

Kayne Anderson, founded in 1984, is a leading alternative investment management firm focused on real estate, credit, infrastructure, and energy. With a team defined by an entrepreneurial and resilient culture, Kayne Anderson’s investment philosophy is to pursue cash flow-oriented niche strategies where knowledge and sourcing advantages enable us to deliver above average, risk-adjusted investment returns. As responsible stewards of capital, Kayne Anderson’s philosophy extends to promoting responsible investment practices and sustainable business practices to create long-term value for our investors. Kayne manages $37 billion in assets (as of 1/1/2025) for institutional investors, family offices, high net worth and retail clients and employs 350 professionals.

General Position Responsibilities:

• Review and process vendor invoices in accordance with company policy and/or contractual terms on behalf of various management companies, remote offices, and fund level entities which include allocation to appropriate GL expense accounts, projects/cost centers, and ensuring proper support documentation and approvals.
• Prepare and execute payments via ACH, wire transfers, and checks while ensuring accuracy, approvals, and timeliness.
• Monitor and analyze AP aging report while efficiently managing AP inboxes to support accurate cash flow planning, streamline communication, and payment deadlines are met.
• Maintain and update vendor master data, including onboarding and ensure required information is obtained such as but not limited to banking instructions, payment terms, contact information, and tax documentation.
• Assist in month-end, quarter-end, and year-end activities, including accruals, reconciliations, and AP-related journal entries.
• Maintain strong relationships with vendors and cross-functional teams to ensure effective communication on all general correspondence, issues, and payment related inquiries in a timely manner.
• Collaborate with offshore team members on all AP related functions and daily operations.
• Perform vendor and bank reconciliations and resolve any discrepancies in a timely manner.
• Collaborate with functional departments and investment teams to assist in the expense allocation and approval process.
• Provide accurate and effective document preparation and record management relative to the AP function in accordance with records retention policies and procedures.
• Assist in 1099 preparation by verifying vendor 1099 tax eligibility.
• Assist in external audits (SOC1 and Advisor) by providing required support and documentation.
• Support continuous initiatives to create efficiencies in overall process improvements and automation efforts.

• Bachelor's degree required
• Minimum of 3 years of Accounts Payable experience (preferably in financial industry/alternative investment management)
• Excellent organizational and time management skills with the ability to manage workload and meet deadlines.
• Strong understanding of AP processes, functions, and internal controls.
• High level of accuracy, attention to detail, and a commitment to data integrity.
• Strong interpersonal and communication skills with the ability to build a positive rapport with key interoffice department employees and management team.
• Ability to work independently and as part of a team in a dynamic environment.
• Experience in Microsoft Dynamics 365 (D365) is a plus.
• Proficient in Microsoft Office Suite.

• Lunch provided on in office days and gym in office
• Compensation: The hourly range for this position is $24-$33/hour while in the temporary role.

Employment with the company is contingent on the applicant being able to provide proof of eligibility to work in the United States at the time of hire.

Kayne Anderson is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the City of Los Angeles Fair Chance Initiative for Hiring, and the California Fair Chance Act.