Human Resources and Payroll Assistant

Achievement House is a well-established non-profit organization serving San Luis Obispo County since 1957, dedicated to empowering adults with developmental disabilities through vocational training, education, adaptive living skills, and community inclusion. As a Human Resources and Payroll Assistant, you will play a vital role in supporting both the Financial Services and Human Resources teams. This position offers the opportunity to make a meaningful impact by ensuring smooth HR and payroll operations, maintaining compliance, and contributing to a positive work environment. Achievement House values compassion, teamwork, and professional growth, making it an excellent place for those who are passionate about making a difference in their community.

Responsibilities

• Provide administrative support to the Financial Services and Human Resources departments.
• Maintain personnel files for all employees, including confidential records.
• Coordinate and support the hiring, verification, and screening process for new employees.
• Assist with maintaining health and wellness insurance records and agency insurance policies.
• Ensure compliance with federal, state, and local regulations, as well as company policies and procedures.
• Process and review employee timecards, enter payroll data into Paychex, and ensure timely and accurate payroll processing.
• Track, audit, and maintain paid time off (PTO) balances for all employees.
• Prepare and post monthly journal entries related to payroll, PTO, and workers’ compensation.
• Assist with in-service training programs and participate in the Safety Committee.
• Support the preparation of company reports and assist in meeting CARF standards as they relate to personnel.
• Maintain office equipment and ensure it is in proper working order.
• Perform other related duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous experience working with adults with developmental disabilities preferred.
• Valid California driver’s license, access to a personal vehicle, and current state-required auto insurance (driving required).
• Ability to pass required background checks.
• Strong oral and written communication skills in English.
• Basic math skills, attention to detail, and problem-solving abilities.
• Ability to work independently, prioritize tasks, and maintain confidentiality.
• Proficiency with computers and technology.
• Compassion, patience, resourcefulness, and sound decision-making skills.
• Physical ability to regularly sit, stand, bend, twist, walk, and occasionally lift or move up to 30 lbs.

Compensation

Hiring Bonus: $250

Benefits

• Paid Group Life Insurance for full-time employees
• Paid Time Off, Sick & Holiday Pay for full-time employees
• Medical Insurance for full-time employees
• Voluntary Vision & Dental Insurance
• Nationwide 403(B) Retirement Plan
• Opportunities for monthly and ongoing training
• Team-building events and a supportive work environment
• Work in multiple locations, including Santa Maria, Lompoc, San Luis Obispo, 5 Cities, Paso Robles and the Salinas/Monterey area
• Opportunity to make a positive impact in the community and support personal and professional growth