Litigation Secretary - Carlsbad

Litigation Legal Secretary

Location: Carlsbad, CA (On-Site)

Schedule: Full-Time | Monday-Friday | 8:30 AM-5:00 PM (30-minute lunch)

Compensation: Up to $95,000 annually, DOE

Join a Respected Carlsbad Law Firm

Our established and growing Carlsbad law firm is seeking an experienced Litigation Legal Secretary to support a busy civil litigation practice. This position is ideal for a seasoned legal professional with extensive knowledge of litigation procedures, court rules, calendaring requirements, and filing deadlines. We are looking for someone who thrives in a fast-paced environment, demonstrates exceptional organizational skills, and takes pride in delivering high-quality legal support.

Key Responsibilities

• Provide comprehensive administrative and litigation support to multiple attorneys.
• Maintain accurate litigation calendars, including statutory deadlines, court dates, hearings, and other critical deadlines.
• Prepare, revise, format, and proofread a variety of legal documents, including:
  • Pleadings
  • Motions
  • Discovery requests and responses
  • Legal correspondence
  • Court filings
• Coordinate and process electronic and physical filings in California state and federal courts.
• Ensure compliance with court rules, filing requirements, and procedural deadlines.
• Schedule and coordinate depositions, mediations, hearings, client meetings, and trial-related activities.
• Assist with document preparation and administrative support for corporate matters as needed.
• Organize and maintain electronic and physical case files.
• Communicate professionally with attorneys, clients, court personnel, opposing counsel, experts, and vendors.
• Support case management and trial preparation efforts from inception through resolution.

Required Qualifications

• Minimum of 3 years of recent litigation legal secretary experience in a law firm environment.
• Strong working knowledge of civil litigation procedures, court rules, calendaring, and litigation deadlines.
• Experience preparing and filing court documents in both state and federal courts.
• Proficiency with legal software, document management systems, and electronic filing platforms.
• Excellent proofreading, grammar, and written communication skills.
• Ability to manage multiple priorities and deadlines with exceptional attention to detail.
• Strong organizational and time-management skills.
• Professional demeanor with the ability to maintain confidentiality and exercise discretion.
• Dependable, proactive, and capable of working independently.

Top Qualifications We're Looking For

1. At least 3 years of litigation legal secretary experience.
2. Hands-on experience managing litigation filings, court documents, and deadlines.
3. Exceptional organization and attention to detail.

What We Offer

• Competitive salary up to $95,000 DOE
• Stable and collaborative work environment
• Opportunity to work alongside respected litigation attorneys
• Growth potential within a well-established legal practice
• Meaningful involvement in complex civil litigation matters

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.