Project Coordinator

Job Description and Duties

Telework is available

Telework
This position is eligible for a hybrid work schedule within California based on departmental policy and operational needs. The telework policy is subject to change depending on business needs, and/or reporting to the work site may be required with minimal notification given.

Under the general direction of the Information Technology Manager (IT Mgr I) CALNET Program Management, the Information Technology Specialist II (IT Spec II) performs as a 2nd level lead over technical lead analysts in the section. The IT Spec II shall provide leadership and direction to staff responsible for the execution, administration and management of a large portfolio of statewide technology contract, which provide telecommunications and network services to State and local government entities, including California Department of Technology (CDT}. The IT Spec II shall be responsible for leading the most complex vendor and contract management activities, communications, procurement projects, and program policy responsibilities. The IT Spec II performs as a lead program consultant to State of California agency executives, Statewide Technology Procurement (STP) management, CALNET Contractors, CDT legal counsel, local governments, private industry and CDT technical and management staff addressing. The IT Spec II must identify and recommend solutions to critical statewide contract and program issues impacting the performance and delivery of statewide telecommunications systems. The IT Spec II uses sophisticated judgment, makes high level decisions, is results-oriented, represents the program on statewide and department special projects, implements strategic telecommunications initiatives, evaluates technologies, and develops standards for the State of California.

This position is designated under the Conflict of Interest Code. The position is responsible for making, or participating in the making of governmental decisions that may potentially have a material effect on personal financial interests. The appointee is required to complete form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirement may void the appointment.

Visa Sponsorship
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

You will find additional information about the job in the .

Working Conditions

CA Residency:

Candidates who reside outside of the State of California may be admitted to the job interview. However, upon a job offer, candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded.

Located in Rancho Cordova, but may occasionally attend customer meetings or meetings at Headquarter location offsite. Carry a mobile device during working hours, and will work evenings and weekends as required to ensure success of CALNET program. Must be able to work independently and in a team environment. Work effectively with a wide variety of people and personality types.

Special Requirements

Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed state application (STD. 678) – For exam use only.

Please do NOT include your Social Security Number on any of the submitted documents.

STATEMENT OF QUALIFICATIONS (SOQ) REQUIRED
All interested applicants are required to submit a Statement of Qualifications (SOQ) . You must provide direct responses to each of the numbered items listed below. Each individual response must be numbered and include the full text of the numbered items prior to your response. Please include specific examples of your education, training, and/or experience. Limit your SOQ to a maximum of two (2) pages, single-spaced, twelve-point Arial font. Note: Applicants who do not follow these instructions may be disqualified from the selection process.Cover letters and résumés do not take the place of the SOQ.

1. Based upon this IT Specialist II Duty Statement and Job Bulletin, what knowledge and experience will you bring that makes you the best candidate for this position?
2. If you were asked to develop administrative, business, or technical specifications for a telecommunications services Invitation for Bid (IFB), please explain the steps you would take when developing requirements.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Thorough understanding and strong experience with State of California contracting principles, policies, directives and manuals
• Experience performing in a lead role which includes allocating and managing workload of multiple staff while also providing training to ensure understanding
• Knowledge of telecommunications and networking technologies
• Ability to effectively manage vendors and validate vendor deliverables
• Ability to develop and write technical or administrative requirements with a strong understanding of network and telecommunications service delivery and functionality
• Ability to develop and write administrative and business processes and procedures
• Utilize effective interpersonal and leadership skills to establish and enable valuable relationships between internal and external entities
• Ability to analyze information and situations. reason logically, identify and solve problems, draw valid conclusions and develop effective solutions
• Knowledge of project management concepts, principles, practices, and processes and experience developing and using project management charters, work breakdown schedules, plans, schedules, risk and issue analysis
• Proficient in MS Suite including Project, PowerPoint, SharePoint and Visio
• Ability to provide quality customer service to internal and external customers
• Understanding of State and Federal oversight organizations and their policies and source documents related to information technology and telecommunications
• Experience with IT Systems Development Life Cycle work processes

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Instructions

Using the online application system as specified in the announcement is the preferred method of applying for civil service job opportunities; however, applicants may instead apply by way of U.S. mail, parcel delivery or courier service, or in person, as set forth in this announcement.

Applicants who wish to submit hard copy applications shall use the most current version of the State Application (STD. 678) revised 10/2023. The position number and job control number must be identified in the job title line of the STD 678 (these numbers will auto-populate in the job title of the STD 678 if submitting an electronic application through CalCareers Account). The hard copy application MUST be signed. Applicants who fail to submit the most current version of the STD. 678 may be disqualified.

Note: Applications MUST include the “From dates“ and “To” dates, “Hours Per Week”, and “Duties Performed” fields for all job listed in the “Employment History” fields, and contact names and phone numbers of supervisors. State employees must list the specific departments for which they worked and indicate the specific civil service classification titles held (not working titles). Applications that are submitted blank will be considered incomplete. Reference to a resume in place of a description of the duties will not be accepted. Failure to submit a completed STD 678 may result in you being screened out. Only the most qualified candidates will be invited to an interview.

Please note that the CalCareer system will not allow you to make changes to your application information once it is submitted. For all other questions regarding your CalHR CalCareer account, you may contact the CalCareer Unit at (866) 844-8671.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Required. Please see “Special Requirements” section for further information
• Other - If you are using EDUCATION to meet the minimum qualifications for this classification, you MUST provide your unofficial transcripts as proof of meeting the education requirements as listed in the Classification Specification (please see the Class Specification located under “Minimum Requirements” on the left -hand side of this job posting). Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must provide a foreign transcript evaluation. The transcript evaluation must state the number of units to which foreign coursework is equal. Foreign education evaluation services can be found at Official transcripts and official foreign degree transcripts will be required prior to appointment. If you are not using education to qualify for this classification, you do not need to submit transcripts. To bypass the required document, select Choose/Upload and select Bypass File.