Human Resources Coodinator

Job Description

Job Description

Build a Rewarding Career with Justine Sherman & Associates’ Award-Winning Team!

Justine Sherman & Associates is a clinician-owned Southern California-based company with three beautiful speech-language pathology clinics located in Monrovia and Claremont in Los Angeles County, as well as one in Camarillo in Ventura County. We have been named the "Best Speech Clinic in Pasadena" for 9 years and counting, thanks to our commitment to personal and professional growth. We are currently in an exciting growth phase, expanding our services locally and nationally. With the introduction of remote services, we are extending our high-quality care beyond our physical clinics. We take pride in promoting from within, offering each team member a well-developed mentorship program and a Professional Development Plan (PDP) to support their growth and ensure a fulfilling career path.

Position: This role requires a high level of ownership, accountability, and initiative across both Human Resources and recruiting functions. The ideal candidate has strong HR generalist experience, demonstrated the ability to independently build, manage, and improve processes, and is confident in leading full-cycle recruiting efforts. This individual must be comfortable navigating and optimizing systems like ADP Workforce Now to support data-driven decision-making, compliance, and an efficient employee lifecycle.

Hybrid Work Environment:
This hybrid position offers a balance of in-office and remote work, with two-thirds of the time spent in the office and one-third working remotely . You will collaborate with management to create a sustainable, flexible schedule that meets both your needs and the organization's operational requirements. While primarily working at our Monrovia or Claremont locations, you will be required to work in the Camarillo office 1-2 times per month based on operational needs. This role offers the opportunity to be part of a dynamic team while maintaining a flexible, consistent schedule.

Human Resources Responsibilities

• Own and continuously optimize the implementation, administration, and scalability of the ADP Workforce Now system and all associated employee resources
• Serve as the primary point of contact and subject matter expert for ADP, proactively maintaining communication with representatives and translating regulatory updates into actionable internal processes
• Ensure full organizational compliance with federal, state, and local labor laws by leading HR compliance initiatives, including open enrollment, required postings, audits, and policy updates
• Drive accountability for employee compliance with all internal policies and third-party requirements, implementing tracking systems and follow-up protocols
• Design, standardize, and maintain all HR documentation, SOPs, workflows, and training materials in partnership with Executive Management
• Act as a trusted HR partner to employees, proactively addressing and resolving matters related to leave, accommodations, compensation, and workplace concerns with sound judgment and urgency
• Own the communication and rollout of HR policies and organizational directives, ensuring clarity, consistency, and adoption across teams
• Support performance management processes end-to-end, including annual reviews, performance improvement plans, and professional development—while actively coaching and supporting supervisors to effectively manage their teams
• Develop and execute employee engagement and retention strategies, using feedback and data to drive measurable improvements
• Maintain complete and audit-ready employee records, including credentialing, licensure tracking, and HR databases, ensuring accuracy and compliance
• Oversee benefits administration (, 401(k), health/dental), ensuring accurate tracking, employee understanding, and smooth execution
• Own and operationalize the full onboarding experience, including:

• Designing and maintaining clear cross-functional workflows and checklists
• Coordinating with IT, clinical operations, and supervisors to ensure all requirements are completed prior to the start date
• Eliminating onboarding gaps and delays

• Establish and manage new hire technology readiness, including device allocation and access to all required systems and productivity tools
• Continuously evaluate and update workplace safety and health-related protocols, ensuring compliance and best practices
• Act as a strategic partner to leadership and supervisors, proactively:

• Closing onboarding and training gaps
• Driving supervisor accountability for onboarding and ongoing staff development
• Coaching leaders to effectively support and retain employees

Recruiting Responsibilities

• Partner closely with leadership throughout the hiring process, ensuring alignment on role requirements, candidate evaluation criteria, and hiring decisions
• Own and drive full-cycle recruiting strategy and execution across clinical, operations, and administrative roles
• Develop, implement, and continuously refine recruiting strategies, processes, and communication to meet evolving organizational hiring goals
• Serve as the system owner for the Applicant Tracking System within ADP Workforce Now, ensuring data integrity, workflow efficiency, and reporting accuracy
• Build and sustain strategic partnerships with universities, professional organizations, and talent pipelines to ensure a consistent candidate flow
• Lead proactive sourcing efforts, including targeted outreach, resume screening, structured interviews, and candidate evaluation aligned with company values and role requirements
• Deliver a high-quality candidate experience, building strong relationships that support both immediate hiring and long-term talent pipelines
• Leverage diverse recruiting channels (fairs, social media, networking events, referrals) to attract top-tier talent
• Partner closely with leadership to forecast hiring needs and proactively build pipelines ahead of demand
• Own and maintain employer branding across all platforms, including job boards and the company careers page
• Develop, update, and optimize job descriptions and postings within ADP Workforce Now to effectively attract and convert candidates
• Own the development, implementation, and continuous refinement of recruiting analytics and reporting, including defining key performance indicators (KPIs) that align with organizational hiring and retention goals
• Design and maintain dashboards and reporting frameworks within ADP Workforce Now (or supplemental tools) to provide real-time visibility into recruiting performance

• Translate data into actionable insights, proactively identifying trends, gaps, and opportunities, and presenting clear, data-driven recommendations to leadership to inform hiring strategies, workforce planning, and retention initiatives

• Design and continuously improve onboarding and offboarding processes, ensuring a seamless and professional employee lifecycle experience
• Lead employee-focused programs, including engagement surveys, recognition initiatives, and referral programs, driving participation and measurable impact

Knowledge, Skills, and Abilities:

• Solid understanding of HR policies and California labor laws.
• Strong knowledge of Microsoft Office and HRIS (ADP Workforce Now).
• Excellent communication and problem-solving skills.
• Ability to work collaboratively in a dynamic, team-oriented environment.
• 1-2 years of full life-cycle recruiting experience preferred.

Compensation and Benefits:

• Potential for performance-based bonuses tied to recruitment productivity.
• Generous paid time off and paid holidays.
• Group health, dental, and vision insurance.
• Matching 401(k) program.