Project Coordinator

Job Summary:

The Project Coordinator supports project execution by coordinating resources, maintaining communication, and managing essential documentation. Key responsibilities include handling permits, inspections, licenses, and Solar PTO submissions; assisting with design, engineering, and interconnection applications; and working with utility companies and Dig Alert/Underground Services to secure Ok to Serve approvals for panel upgrades. The role oversees daily project work orders, converts assessments into design or work-order requests, and provides operational support to the Operations Manager, staff and assessors. The Project Coordinator also manages permit procurement, quality control for installations, ensures correct project specifications, tracks progress, and helps keep projects compliant and on schedule.

Duties and Responsibilities:

• Under the direction of the Management Team, coordinate internal resources to support project execution and keep projects aligned with schedules.
• Provide reports and frequent updates to senior management as requested.
• Work closely with all Team Members, to ensure compliance and project timelines are met.
• Participate in Pipeline Meetings, provide reports, updates, and contribute ideas to improve workflow and project processes.
• Report on customer-related issues to appropriate departments.
• Communicate with the LIWP administrator/implementor and other external partners as required.
• Complete and process permit applications for HVAC/Plumbing/ PTO/Solar as well as Solar Contracts and licenses.
• Monitoring the progression and documentation of all communication with Authorities having jurisdiction (AHJ).
• Customer Service support for existing Solar customers through the use of various Solar Monitoring Systems.
• Assist in Auditing work orders to ensure all work has been fully completed prior to submission.
• Coordination of Subcontracted work, receive updates on scheduled projects and verify project completion.
• Assist in Verifying daily upload of job photos and discovery data from assessment staff.
• Enter data into Excel spreadsheets, CRM systems, and tracking tools such as Smartsheet.
• Other duties as assigned.

Qualifications:

• Must be Bilingual in Spanish
• Ability to work under pressure with strong analytical and problem-solving skills.
• Experience with task scheduling and resource assignment.
• Experience with project management, coordination practices and tools to create, manage, and track project performance, cost, and verify scope.
• Excellent written and verbal communication skills.
• Proven organizational skills including attention to detail and multitasking abilities.
• Experienced user of MS Office suite (Word, Excel and PowerPoint) and Office 365.
• Must possess and maintain a valid California Driver License and a clean DMV record.

Physical Demands:

While performing the duties of this job, the employee is frequently required to sit, utilize fingers, hands, and wrists to work on a computer. Have the ability to work visually, and communicate in person, and by phone. On occasion have to stand, bend, walk, push, pull, kneel, climbing ladders, and carry up to 25 pounds.