Billing Clerk

Job Description

Job Description

We are looking for a detail-oriented Billing Clerk to join a construction-focused accounting team in Hayward, California. This Long-term Contract position will support project invoicing, documentation, and month-end billing activities in a busy onsite environment. The ideal candidate brings hands-on construction billing experience, strong organizational skills, and the ability to manage multiple deadlines with accuracy and professionalism.

Responsibilities:
• Create and process project invoices accurately and on schedule while supporting the full billing cycle for construction work.
• Input schedules of values, contract updates, and approved change orders into billing and contract management systems.
• Prepare owner billing packages using platforms such as Textura, GCPay, Clearstory, or similar payment application tools.
• Assemble and maintain required compliance documents, including lien waivers, sworn statements, and related project billing records.
• Investigate billing discrepancies, make corrections as needed, and coordinate with internal teams to resolve outstanding issues before month-end.
• Record customer billing activity in Sage 300 and ensure transactions are posted correctly and supported by complete documentation.
• Monitor retainage balances, track project billing status, and assist with collection follow-up on unpaid invoices and pending change orders.
• Contribute to month-end close tasks and provide occasional front office or general administrative assistance when needed.• At least 2 years of experience working in the construction industry, with direct involvement in billing functions.
• Proven ability to manage construction invoicing, billing statements, and collections in a deadline-driven setting.
• Familiarity with computerized billing systems; experience with Sage 300 is preferred.
• Exposure to Textura, GCPay, Clearstory, or comparable contractor or owner payment platforms is a plus.
• Strong Microsoft Office skills, especially in Excel, Outlook, and Word.
• High level of accuracy in data entry with excellent attention to detail and recordkeeping habits.
• Effective written and verbal communication skills, along with the ability to stay organized and balance competing priorities.
• High school diploma or equivalent required; additional education in accounting, business, or a related field is an advantage.