Finance Administrative Assistant
- Maintain smooth operation of the finance and billing offices, including distributing mail, stocking supplies, and coordinating janitorial/maintenance requests.
- Manage conference room schedules and set up meetings as needed.
- Order supplies for staff in the finance and billing offices.
- Maintain office equipment including postage meter, copier, and printers.
- Preparation of mail and copies.
- Pick up checks, mail from the admin office, and ensure proper distribution of mails.
- Maintain an accurate filing system.
- Provide assistance for special events and meetings as requested.
- Monitor status of rush purchase orders (POs) and respond to inquiries about POs.
- Responsible for sorting, distributing, and mailing checks.
- Keep authorized check distribution list up to date, ensuring review of proper identification before distribution of checks for pick up.
- Responsible for the safekeeping of checks that have not been distributed or picked up.
- Assist the accounts payable team in scanning invoices/bills, etc.
- Assist the accounts payable team in responding to vendor inquiries and following up with vendors.
- Prepare ledgers for staff and respond to inquiries about the status of checks.
- Assist in gathering supporting documents requested during audit.
- Liaison between accounting and other departments.
- Provide administrative support to accounting staff as requested.
- Other special projects and duties as assigned. 
- Locate and provide check backups not in monthly invoicing folders as requested.
- Research status of Pos.
- Manage rush PO communication process with Program, Billing & Accounting staff
- Provide administrative support to billing staff as requested.
- Other special projects and duties as assigned.
- Associate degree in business administration, equivalent experience may be substituted.
- Three years of administrative experience, preferably in a finance/accounting/billing department.
- Understanding of confidentiality requirements.
- Excellent oral & written communication, organizational, and time management skills.
- Excellent in prioritizing and multi-tasking if needed.
- Meticulous attention to detail
- Ability to learn new tasks and follow instructions quickly.
- Intermediate to advanced skills using Microsoft Office
- Ability to work well independently and collaboratively with teams.
- Ability to identify problems/issues and work with supervisor to come up with solutions.
- Position Classification: This position is classified as on site. This means you are expected to perform your work at an Abode-approved office or worksite.
- Remote Work Option: Voluntary telecommuting may be permitted at management’s discretion. Such arrangements may be approved on a case-by-case basis and can be revoked at any time. If telework is approved, you will not receive a remote work stipend.
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