LAW INDEXER

Job Description and Duties

The Indexing Division serves OLC attorneys, legislative staff, other state agencies, and the general public by providing legal compilation services, indexes, publications, and other resources for legal and legislative purposes. Working under the supervision of the Legal Information Manager, the incumbent must possess excellent reading, writing, editing, analytical, and research skills in order to support the agency's vision, mission, and values. Law Indexers work effectively as part of a group and independently to read and interpret legislation to prepare subject indexes; to identify, maintain, and report legislative information; and to research legislation and California law in order to compile various legal research tools and publications.

You will find additional information about the job in the .

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your STD. 678, resume, or school transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your social security number, birthdate, student identification number, driver license number (unless required), examination results, LEAP status, marital status, and age. (Note confidential information on the first page of the application submitted online through your CalCareers account will be redacted automatically upon submission.)

(STD. 678):

Applicants must submit the required documents in order to be considered for this position. Failure to complete the STD. 678 in its entirety may result in disqualification.

School Transcripts:

When using education to qualify, unofficial transcripts must be submitted. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. If selected for appointment, official transcripts will be required.

Statement of Qualifications:

See "Required Application Package Documents" section below.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Incumbents are expected to model OLC values and demonstrate the following abilities and personal characteristics:

• Establish effective interpersonal relationships, deal tactfully with OLC staff members, the public, and others outside the agency.
• Adaptability to change in work assignments and fluctuating work hours.
• Ability to produce quality work under deadline-driven, stressful conditions.
• Ability to reason logically and creatively, utilizing a variety of analytical techniques to resolve complex problems, develop and evaluate alternative solutions, and present ideas and information effectively both orally and in writing.
• Knowledge of English word usage, word division, syntax, spelling, pronunciation, and punctuation, of proofreading procedures, symbols, and terminology, and of proper business grammar.
• Ability to effectively receive feedback.
• Willingness to accept increasingly difficult levels of responsibility.
• Assist with other tasks of the office, as the workload demands.
• Must have a general knowledge of the legislative process, including the legislative calendar, legislative procedures and rules, and office business practices.
• Ability to use appropriate information technology resources, including Microsoft Office Suite of products, Web-based applications, and proprietary software.
• Research skills; ability to efficiently and accurately find needed information.
• Ability to follow oral and written directions.
• Problem solve issues related to indexing duties and information technology.
• Adhere to the office attendance and leave policies, and lunch and break period assignments.

Benefits

All OLC employees are excluded from collective bargaining, and therefore, receive enhanced benefits, such as CoBen benefit allowance, employer paid life insurance, additional vacation/annual leave, and are not subject to State Disability Insurance payroll withholding. Additional information can be found on CalHR’s website under .

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Degree and/or School Transcripts
• Statement of Qualifications -

  All applicants must submit a Statement of Qualifications (SOQ). An SOQ is a narrative discussion describing how the candidate’s education, training, experience, and skills meet the desirable qualifications for the position as listed in this bulletin.

  1. Please describe your experience when it comes to reading and interpreting legislation and legislative information, researching legislation and California law, and/or compiling various legal research tools and publications.

  The SOQ should also document each candidate’s ability to present information clearly and concisely in writing. The SOQ must be typewritten and single spaced, use 12-point font, and be no more than two pages in length.

  Applicants who do not submit a SOQ with their application may be disqualified from consideration for this position.