ACCOUNTS PAYABLE ASSOCIATE (CORPORATE DEPARTMENT)

Description

ACCOUNTS PAYABLE ASSOCIATE

Department: Corporate – Finance & Accounting

Location: Corporate HQ – Cerritos CA

Classification: Full-Time, Non-Exempt

Reports To

Accounts Payables Manager

Position Summary

Ecology Auto Parts Inc. is looking to fill the role of an Accounts Payable Associate for our corporate office as we continue to grow the Finance & Accounting team. This is a fast-paced role with the opportunity to learn and develop. You will be responsible for data entry of vendor invoices including pushing invoice via MAS/Sage, expense reports and miscellaneous vouchers and will exercise a high level of independence, accountability, teamwork, good judgment, and attention to detail. The Accounts Payable Associate must be able to work independently, as well as within a team environment, in order to provide outstanding service to our employees and vendors.

Responsibilities

• Manage accounts payables processes including invoice to PO matching, invoice coding and review for appropriate documentation, obtaining appropriate approvals and entering invoices into system.
• Ensures timely and accurate processing
• Ensure all invoices are coded to the correct GL accounts/departments/locations.
• Review vendor statements for outstanding invoices on regular basis
• Review purchase orders for outstanding invoices.
• Maintain vendor account information
• Sort and distribute incoming mail.
• Prioritize invoices according to payment terms.
• Respond to all vendor inquiries – both internal and external, including research and invoice discrepancy issues.
• Assist in month end closing.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Assist with other projects as needed.

Requirements

Qualifications/Knowledge/Critical Skills

• 2+ years of Accounts Payable experience
• High school diploma required, college courses in accounting preferred
• Preferred experience with Brightorder/Kona.
• Experience in purchasing/procurement is a plus.
• Must have strong work ethics
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Detail oriented, professional attitude, reliable
• Proficient in Excel and Word, 10-key by touch, Sage ERP experience a plus
• Possess strong organizational and time management skills
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately

Physical Demands/Environmental Factors

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear
• Occasionally required to stand and walk
• Must frequently lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus
• Some local travel required

Compensation

The Accounts Payable Associate position offers an attractive compensation package, featuring a competitive hourly rate ranging from $22 to $25. In addition to the financial components, we provide valuable benefits, including medical, dental, and vision insurance, a 401k plan with employer matching, generous paid time off, and life insurance coverage. The final compensation will be contingent upon the candidate's relevant experience, qualifications, and skills, underscoring our commitment to offering a competitive remuneration to attract top talent in the industry.

PLEASE NOTE: This job description is not exhaustive and is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

Ecology Auto Parts Inc. is committed to providing a workplace and culture of respect, diversity, equity, inclusion, and belonging. We are dedicated to ensuring equal employment opportunity without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. Should you have a disability or specific needs requiring accommodation, please inform us.

Thank you for your interest in opportunities with Ecology Auto Parts, Inc. We appreciate the enthusiasm and professionalism demonstrated by individuals seeking to join our team.

Please be advised that Ecology Auto Parts, Inc. does not engage with or entertain solicitations from third-party recruiting firms for our hiring needs. We have a dedicated internal recruitment team managing our talent acquisition process. We kindly request that third-party recruitment firms refrain from submitting candidates for our open positions. Ecology Auto Parts, Inc. will not consider or entertain candidates represented by headhunter agencies for our current requisitions. Our commitment to fair and equitable hiring practices includes working directly with candidates who apply through our official channels. We believe in fostering a transparent and direct relationship with potential team members.

We appreciate your understanding and compliance with this policy. If you are interested in joining Ecology Auto Parts, Inc., please visit our official careers page here: EAP, Inc. | Career Center for a list of our current job opportunities and application instructions.