Litigation Legal Assistant - Business Litigation

Litigation Legal Assistant

Location: Downtown San Diego, CA

Compensation: $70,000 - $90,000 annually (DOE)

About the Opportunity

A respected law firm in Downtown San Diego is seeking an experienced Litigation Legal Assistant to provide high-level administrative and litigation support to attorneys in a fast-paced business litigation practice. The ideal candidate is highly organized, detail-oriented, and experienced with state and federal court procedures, including electronic filing and litigation calendaring.

Key Responsibilities

Litigation Support

• Prepare, revise, format, and proofread legal documents, including briefs, complaints, motions, contracts, correspondence, and other litigation-related materials.
• Draft and update tables of contents and tables of authorities for court filings.
• Perform electronic filing (eFiling) in California state courts and federal courts.
• Calendar court deadlines, filing dates, hearings, depositions, and other litigation events.
• Coordinate with docketing personnel to ensure all deadlines are properly tracked and communicated.
• Maintain working knowledge of litigation procedures and legal terminology.
• Assist with e-discovery processes and document management.

Administrative Support

• Provide confidential administrative support to attorneys and legal staff.
• Maintain attorney calendars, schedule meetings, depositions, court appearances, and client conferences.
• Reserve conference rooms, coordinate court reporters, and arrange meeting logistics.
• Enter attorney time into the firm's billing system (3E).
• Process attorney expense reimbursements.
• Arrange travel and related itineraries as needed.
• Maintain attorney and client contact information.

File & Records Management

• Open, maintain, and close client matters.
• Coordinate conflict checks and records management activities.
• Manage electronic and physical client files using firm systems.
• Sort, prioritize, and distribute incoming mail and prepare outgoing correspondence and shipments.

General Office Support

• Scan, photocopy, fax, and prepare documents as needed.
• Work collaboratively with attorneys, legal assistants, billing teams, records personnel, and other administrative staff.
• Provide overflow support to other practice groups when necessary.
• Adhere to firm policies and recordkeeping procedures.

Qualifications

Required

• 5+ years of business litigation experience supporting attorneys in a law firm environment.
• Extensive experience with state and federal court eFiling procedures.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent proofreading, grammar, and written communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• Working knowledge of legal terminology, litigation procedures, and court rules.
• Experience managing complex litigation calendars and monitoring court deadlines.
• Strong attention to detail and ability to work effectively under time-sensitive conditions.
• Typing speed of at least 60 WPM.

Preferred

• Experience with 3E, iManage, Kofax Power PDF, Emburse, Milana, and Forms Workflow.
• Familiarity with e-discovery processes and litigation support technology.
• Proficiency conducting internet and legal research.
• Experience supporting multiple attorneys within a business litigation practice.

Top Three Requirements

1. 5+ years of Business Litigation experience
2. State and Federal Court eFiling expertise
3. Exceptional organizational and deadline-management skills

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.