Admin Asst/Medical Process/Spanish

Job Summary

We are seeking a bilingual Admin Assistant, Medical Processing to support administrative workflows within a legal services environment in Novato, CA. This contract opportunity is ideal for a detail-oriented administrative professional with English and Spanish communication skills, strong organization, and the ability to support time-sensitive case movement through accurate scheduling, document preparation, and client coordination.

This role offers the opportunity to work with a professional team in a fast-paced office setting where accuracy, confidentiality, and clear communication are essential. The Admin Assistant, Medical Processing will interact with Spanish-speaking clients, internal staff, attorneys, and outside medical facilities while helping ensure medical processing tasks are completed efficiently and on deadline.

Key Responsibilities

- Serve as a liaison with Spanish-speaking clients to schedule radiologic exams, pulmonary function tests, and Zoom appointments with experts.
- Prepare form letters and administrative documents according to established protocols.
- Review letters translated from English to Spanish for accuracy, clarity, and consistency.
- Communicate professionally with internal staff, attorneys, clients, and outside facilities while maintaining confidentiality.
- Support the Medical Processing Department with administrative tasks that help move cases forward.
- Manage multiple priorities in a fast-paced, deadline-driven office environment.

Compensation and Benefits

- Pay rate: $25.00 per hour.
- Job type: Contract/Temporary.
- Location: Novato, CA.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Coordinate scheduling of medical exams, pulmonary function tests, and expert Zoom appointments for Spanish-speaking clients.
- Prepare and review administrative correspondence, including Spanish-translated letters.
- Support medical processing workflows and help maintain timely case movement.
- Communicate with internal teams, attorneys, clients, and outside medical facilities.

- 1 to 2 years of administrative or clerical experience.
- Bilingual English/Spanish communication skills required.
- Excellent written and verbal communication skills.
- Accurate typing speed of 30 to 40 WPM.
- Proficiency or working knowledge of Word, Excel, Acrobat, databases, and WordPerfect.
- Strong attention to detail and ability to maintain accuracy with documents and scheduling.
- Ability to manage multiple tasks, organize workload, and consistently meet deadlines.
- Professional communication skills and ability to maintain confidentiality of firm matters.
- Ability to work independently and collaboratively in a fast-paced, high-pressure environment.
- Strong problem-solving skills with initiative to take the next step.

Preferred Qualifications

- Familiarity with medical records and medical bills.
- Experience in a legal services, medical processing, claims, or case management support environment.
- Prior experience reviewing translated documents for accuracy.