Senior Administrative Assistant (San Mateo)

Are you an organized, proactive Project Coordinator/Senior Administrative Assistant with hands-on Asana and Salesforce experience? Do you thrive in fast-paced environments and enjoy being at the center of project operations and event planning?

Join a mission-driven Project Management team supporting a high-profile Forum happening in early 2026!

This hybrid role requires in-person availability in both Palo Alto and San Francisco throughout the engagement. (The company is moving in late 2025)

• Contract Duration: 4+ Months
• Start Date: Early September
• Location: Hybrid must be able to work in Palo Alto and San Francisco
• Compensation: Up to $40/hr

MUST have used project management tools such as Asana or Monday.com --this is a requirement!

As a key team member, you'll help coordinate complex projects, support event planning, and ensure smooth communication and task tracking across the Project Event Management Team using Asana and Salesforce.

Project Coordination & Task Management

• Track deliverables, timelines, and dependencies in Asana
• Support project managers with status updates and risk identification
• Maintain project documentation and knowledge sharing systems

Administrative & Meeting Support

• Prep agendas, presentations, and reports for key meetings
• Take notes and assign action items using project tools
• Manage internal and external scheduling logistics
• Support inbox management and digital filing

Operations & Systems Support

• Keep Salesforce records up to date: contacts, meetings, campaigns
• Align data across spreadsheets, CRM, and project systems
• Support internal communications and templates (e.g., visa letters)

Event & Program Support

• Assist with internal events and logistics for a major 2026 Forum
• Help teams stay aligned and prepared through every event phase

What You Bring

Required

• Strong experience with Asana and Salesforce
• Exceptional organizational and communication skills
• Proven ability to manage multiple priorities and meet deadlines
• Tech-savvy and detail-oriented, with a collaborative mindset
• Ability to work independently and maintain confidentiality

Preferred

• Background in fast-paced, mission-driven, or nonprofit environments
• Experience in administrative coordination, operations, or events