Litigation Legal Support Specialist (formerly legal secretary)
- Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, closing documents, or other practice specific documents
- Maintains legal files (both paper & electronic), organizes and files documents in designated order
- Updates case information, scans and organizes legal files
- Extensive meeting and travel arrangements
- Opening new client/matters with conflicts searches
- Opening and distributing mail
- Time entry using a computer-based billing system
- Handling invoices and billing, correspondence, expense reimbursements
- Maintains email and calendar
- Heavy document production and word processing
- Manages document deliveries and tracks final executed documentation
- Receives and evaluates telephone calls for supported attorneys, fielding calls and conveying messages as necessary. Communicates with clients, opposing counsel, courts, and liaisons
- Collaborates and works with Administrative Support Coordinators, Paralegals and other legal support team members where applicable
- Attends team strategy meetings
- Understands firm available resources and leverage most effective resource for desired results
- Assists with overflow work and other special projects as assigned Skills & Competencies:
- Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos and correspondence
- High attention to detail, outstanding organizational skills and the ability to manage time effectively
- Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation
- Ability to collaborate well in a team
- Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
- Position also required the ability to work under pressure to meet strict deadlines
- Bachelor's Degree or equivalent experience is preferred
- Minimum of 10 years of experience, preferably in a large law firm setting
- Established understanding of Labor & Employment practice preferred
- Ability to work independently and within a team required.
- Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies
- Knowledge of laws, legal codes, court procedures or agency rules of assigned practice group/dept. (ex. State and Federal court filing, including e-filings)
- Experience with e-filing
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